Trello is a good home for boards and to-dos. Teams outgrow it when a checklist on a card has to run again and again, the same way, with every step owned and recorded. CheckFlow is built for that: recurring checklists, an assignee and due date on every task, conditional logic, approvals and a record of every run, from $10 per user per month.
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Trello organises work as cards on boards, and a checklist is a list of items inside a card. That works well for a to-do list. A recurring process, such as onboarding, month-end or a weekly maintenance check, needs more: a fresh copy on schedule, the right person on each step, steps that can’t be skipped and a record of who did what.
CheckFlow is built around that job, at $10 per user per month. Here is where it differs.
Trello’s Card Repeater copies a card weekly, monthly or yearly, and its help page notes that due dates on the copied cards are not updated. A CheckFlow schedule starts a fresh checklist daily, weekly, monthly or on a custom cadence, with each task assigned and its due date set by rules.
Learn MoreIn Trello, assigning a checklist item and giving it a due date needs the Standard plan or above. In CheckFlow every task can have assignees and a due date, and the template can set both, so each run is assigned the moment it starts.
Learn MoreMark a task as halted and nothing after it can be completed until it, and every task before it, is done. Approval steps can be completed only by the approver, and required fields stop a step being ticked without the evidence.
Learn MoreIf… Then… rules show or hide tasks and fields from the answers given, so one template covers the contractor and the employee, the laptop and the phone.
Learn MoreEach CheckFlow task can hold any of 19 field types: dates, drop-downs, file uploads, tables, members and more. The answers appear in the Reports Grid across every run, where you can filter, sort and export them.
Learn MoreEvery task and field is saved with the name of the person who changed it and the date and time, and an audit log records key actions. That is the evidence an auditor or a client asks for.
Learn MoreContractors, clients and new hires complete the tasks assigned to them as free guests on every plan. In Trello, guests on more than one board are billed as members on the Standard and Premium plans.
Learn MoreThese are the reasons teams give when the checklists on their Trello cards turn into processes.
The Card Repeater copies a card on a schedule, and automations can do more within each plan’s monthly quota (250 runs on Free, 1,000 on Standard). Keeping a weekly or monthly checklist going, with the right people and the right dates, means building and looking after that automation yourself.
Items on a Trello checklist can be ticked in any order by anyone who can edit the card. For offboarding, an access review or a change approval, the order is the point.
When a step needs a date, a reference number, a file or a decision, it goes in a comment, an attachment or a field on the card, away from the step it belongs to.
Trello is priced per user. As of October 2026 Standard is $5 per user per month billed annually ($6 billed monthly), Premium is $10 ($12.50 monthly) and Enterprise is $17.50, billed annually. A Free plan covers up to 10 collaborators per Workspace. Assigning checklist items and giving them due dates needs Standard or above.
CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with everything in the grid below. It costs more than Trello Standard and less than Trello Premium. The difference is what the price buys: Trello’s buys boards and views, CheckFlow’s buys checklists that run as processes.
| CheckFlow Business Plan | Trello Standard plan | |
|---|---|---|
Disclaimer: All information was last verified on 13th October 2026 from Trello’s pricing page and Atlassian’s Trello support pages. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $5USD PER USER PER MONTH · BILLED ANNUALLY |
| Pricing | ||
| Price per user, billed monthly | $10 | $6 Standard, $12.50 Premium |
| Free plan | No; 14-day free trial | Up to 10 collaborators |
| Free guest users | Yes | Single-board guests are free; multi-board guests are billed on Standard and Premium |
| Running checklists | ||
| Recurring checklists on a schedule | Yes | Card Repeater copies a card; due dates are not updated |
| An assignee and a due date on every step | Yes | Standard plan and above |
| Steps that must be done in order | Yes | Unknown |
| Approval steps | Yes | Unknown |
| Conditional logic | Yes | Unknown |
| Required fields on a step | Yes | Unknown |
| Form fields in each step | 19 field types | Unknown |
| Checklist templates | Yes | Card and board templates; Workspace templates on Premium |
| Who changed each task and when | Yes | Activity log on the card |
| Answers from every run in one grid | Yes | Dashboard and table views on Premium |
| Boards and apps | ||
| Kanban boards | No | Yes |
| Timeline and map views | No | Premium plan |
| Native iOS and Android apps | Web app in the phone browser; no native app | Yes |
| AI and integrations | ||
| AI that builds checklists | Yes | Generates checklists on a card, on Standard and above |
| MCP server for AI assistants | Yes | Yes |
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Yes |
| Security | ||
| SAML single sign-on | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Enterprise, or Atlassian Guard as a separate subscription |
| Two-factor authentication | Yes | Unknown |
| Choice of hosting region | US, EU and more, on request | US |
✓ included · ~ partial, limited or unknown (hover for detail) · CheckFlow Enterprise plan
If you plan projects on boards, another board tool is the like-for-like swap, and Trello itself may be the right answer. If what you need is checklists that run as processes, see how CheckFlow compares with the other checklist tools on our comparison page, or start a free trial and run one of your own checklists.
What teams ask before moving their checklists out of Trello.
Partly. Trello’s Card Repeater copies a card weekly, monthly or yearly, and automations can do more within each plan’s monthly run quota. Trello’s help notes that due dates on repeated cards are not updated automatically. In CheckFlow a schedule starts a new checklist each time, with its tasks assigned and their due dates set by rules. See recurring checklists.
Not than Trello Standard, which is $5 per user per month billed annually. CheckFlow’s Business plan is $9 billed annually or $10 monthly, which is less than Trello Premium, and it includes recurring checklists, conditional logic, approvals and free guests. If your team only needs boards, Trello’s Free or Standard plan costs less.
Yes. Many teams keep Trello for project boards and run their recurring processes in CheckFlow. Zapier connects the two: for example, a new Trello card can start a CheckFlow checklist, and a completed CheckFlow task can create or update a card. See CheckFlow and Zapier.
No. CheckFlow shows work as checklists and in grids: the Reports Grid for every checklist and the Tasks Grid for every task, with filters and saved views. There are no Kanban boards, so keep Trello if you plan work on boards.
No. CheckFlow is a responsive web app that works in the browser on phones and tablets, and you can add it to your home screen. File Upload fields can take a photo with the device camera. It needs a connection to save, and there is no offline mode. Trello has native iOS and Android apps, so if most of your users work from their phones, weigh that difference.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you every Business plan feature, so you can test your real processes. If CheckFlow is not right for you, cancel at any time. We also have a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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