Airtable is a relational database you can shape into almost anything, including a checklist made of records, checkbox fields and automations. CheckFlow is built for checklists that run as processes: recurring runs, an assignee and due date on every task, steps in order, approvals and a record of every run, from $10 per user per month.
Start free trial See CheckFlow PricingIn this comparison:
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In Airtable a checklist is something you design: a table of steps, a checkbox field, linked records for each run, views and automations to tie them together. It can work well, and it needs someone who understands the base to keep it working.
CheckFlow starts from the checklist, at $10 per user per month. Here is where it differs.
Airtable has no checklist field: its checkbox field stores true or false, and a checklist becomes a table of records you design. In CheckFlow a template of numbered tasks is the starting point, and each run is a checklist with assignees, due dates and fields.
Learn MoreAirtable’s help centre shows how to build recurring records with automations, which count against each plan’s monthly runs (100 on Free, 25,000 on Team). A CheckFlow schedule starts a new checklist daily, weekly, monthly or on a custom cadence, with every task assigned.
Learn MoreMark a task as halted and nothing after it can be completed until it, and every task before it, is done. Approval steps can be completed only by the approver, and the decision is recorded in a required field.
Learn MoreAirtable forms can show fields on conditions. CheckFlow rules show or hide whole tasks and fields while the checklist runs, so the steps change with the answers given.
Learn MoreAirtable keeps record revision history for 2 weeks on Free and a year on Team. In CheckFlow every task and field is saved with who changed it and when, and completed checklists are kept and accessible forever.
Learn MoreAirtable bills everyone who can edit a base, and its Portals for external collaborators are a paid add-on from $120 a month for 15 seats. CheckFlow guests complete the tasks assigned to them free, without limit, on every plan.
Learn MoreAirtable Team is $20 per seat per month billed annually ($24 monthly), and single sign-on needs Business at $45 ($54 monthly). CheckFlow’s Business plan is $10 per user per month, or $9 billed annually.
See PricingThese are the reasons teams give when a checklist base becomes something they maintain rather than use.
Every Airtable checklist is a base someone designed: tables, a checkbox field, linked records, views and automations. When the process changes, or the person who built it leaves, the base has to change with it.
Airtable has no built-in setting for recurring records; you build them with automations, and every run counts against the plan’s monthly limit.
Revision history covers two weeks on Free and a year on Team, and Airtable’s Web API has no endpoint that returns it. For checks an auditor may ask about years later, that is short.
As of October 2026 Airtable’s Team plan is $20 per seat per month billed annually ($24 billed monthly), Business is $45 ($54 monthly) and Enterprise Scale is priced on request. Airtable bills everyone who can edit at least one base; read-only collaborators and form submissions are free. The Free plan covers 5 editors and 1,000 records per base.
CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with free guests on top.
| CheckFlow Business Plan | Airtable Team plan | |
|---|---|---|
Disclaimer: All information was last verified on 13th October 2026 from Airtable’s pricing page, help centre and trust pages. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $20USD PER SEAT PER MONTH · BILLED ANNUALLY |
| Pricing | ||
| Price per user, billed monthly | $10 | $24 Team, $54 Business |
| Free plan | No; 14-day free trial | Up to 5 editors, 1,000 records per base |
| Free users who complete the work | Yes | Read-only and form submitters are free; Portals are a paid add-on |
| Running checklists | ||
| Checklists as a built-in feature | Yes | Checkbox field; you design the checklist base |
| Recurring checklists on a schedule | Yes | Built with automations, within monthly run limits |
| An assignee and a due date on every step | Yes | Fields you add to the table |
| Steps that must be done in order | Yes | Unknown |
| Approval steps | Yes | Unknown |
| Conditional logic | Yes | In forms; conditional groups on Business |
| Form fields in each step | 19 field types | Fields on the record |
| History of who changed what | Kept for good | 2 weeks Free, 1 year Team |
| Data and apps | ||
| Relational database with linked records | Data Sets: reference tables for checklists | Yes |
| Custom interfaces and apps | No | Yes |
| Native iOS and Android apps | Web app in the phone browser; no native app | Yes |
| AI and integrations | ||
| AI that builds checklists or apps | Yes | Yes |
| MCP server for AI assistants | Yes | Yes |
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Yes |
| Security | ||
| SAML single sign-on | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Business and Enterprise Scale |
| Choice of hosting region | US, EU and more, on request | US, Europe or Australia, on Enterprise Scale |
| Its own SOC 2 and ISO/IEC 27001 reports | Hosted on Microsoft Azure, whose data centres hold them | Yes |
✓ included · ~ partial, limited or unknown (hover for detail) · CheckFlow Enterprise plan
Airtable bills each seat that can edit. Move the slider to compare it with CheckFlow for the people who work through your checklists.
If you need a database, another database or no-code app builder is the like-for-like swap, and Airtable itself may be the right answer. If what you need is checklists that run as processes, see how CheckFlow compares with the other checklist tools on our comparison page, or start a free trial and run one of your own checklists.
What teams ask before moving their checklists out of Airtable.
No. Airtable’s checkbox field stores a true or false value on a record, so a checklist is a table you design: a record per step or per run, a checkbox field, and automations if it repeats. In CheckFlow the checklist is built in: a template of numbered tasks, each run a checklist with its own assignees, due dates and record.
Per user, yes. Airtable Team is $20 per seat per month billed annually or $24 monthly; CheckFlow’s Business plan is $9 or $10. Airtable’s Free plan costs nothing for up to 5 editors, and its read-only collaborators are free; CheckFlow’s guests are free too.
No. CheckFlow’s Data Sets are typed reference tables, such as clients, sites or products, that fill drop-downs and fields in your checklists. They are not a relational database with linked records, views and interfaces. Many teams keep Airtable for their data and connect it to CheckFlow through Zapier or the API.
Export the table as a CSV. Generate with AI can draft a CheckFlow template from a description or from a document you upload, such as an exported checklist, and our team will convert your first checklists for you free. Reference data such as a client list can be imported into a Data Set from CSV.
No. CheckFlow is a responsive web app that works in the browser on phones and tablets, and you can add it to your home screen. File Upload fields can take a photo with the device camera. It needs a connection to save, and there is no offline mode. Airtable has native iOS and Android apps, though its help centre says it has no offline access.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you every Business plan feature, so you can test your real processes. If CheckFlow is not right for you, cancel at any time. We also have a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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