Remote Employee Onboarding Software

Remote employee onboarding software is a tool that structures and automates the process of bringing a new hire into your organisation when they work remotely. Instead of managing onboarding through email chains and Slack messages, the software assigns tasks to every stakeholder — IT for provisioning, HR for admin, the hiring manager for integration, and the new hire themselves — tracks completion in real time, sends automatic reminders, and creates an audit trail.

CheckFlow is specifically designed for this kind of multi-stakeholder, distributed onboarding process, where tasks span multiple departments and the new hire needs their own access without requiring company credentials first.

BambooHR and Rippling are HRIS platforms — they store HR data, run payroll, and manage employee information. Their onboarding features are tied to their own data models and often can’t assign tasks to IT or Finance outside the HRIS environment. Enboarder is a dedicated onboarding engagement platform starting at $9,950/year — designed for enterprise teams with a large onboarding programme budget.

CheckFlow is a lightweight, purpose-built process execution tool that sits on top of whatever HRIS you already have. At $10/user/month, it’s accessible to teams of any size — and you don’t need to switch your payroll system to use it.

Yes — this is one of CheckFlow’s most important features for remote onboarding. New hires receive a unique, secure link to their personal onboarding checklist before Day 1. They open it directly in a browser — no company email, no account creation, no login required. This is how pre-boarding happens: the new hire can complete their tasks in the days before they start, without needing any IT setup first. Automatic reminders are sent to their personal email if tasks aren’t completed before the deadline.

Yes. When you build your remote onboarding template, you define which tasks belong to IT (provisioning), which to HR (admin and compliance), which to the hiring manager (integration and 1:1s), and which to the new hire (their own pre-boarding steps). When the checklist runs, each person automatically receives only their tasks and deadlines. HR sees the complete picture. The new hire sees only their steps. Nobody needs to manually delegate anything.

Yes. CheckFlow’s conditional logic adapts the template automatically based on parameters you set when starting the checklist. A manager-level hire gets a leadership integration track. A US-based hire gets remote I-9 verification steps. A technical role gets a longer IT provisioning sequence. A senior hire gets a 90-day executive onboarding plan. One template covers all scenarios — no duplicate checklists to maintain.

Yes. Every task completion is logged with a timestamp and the identity of the person who completed it. This provides a documented record of when each step happened — when I-9 verification was completed, when policies were acknowledged, when benefits were enrolled. This audit trail is particularly valuable if there are ever compliance questions about the onboarding process or an early termination dispute.

CheckFlow’s Business plan is $10 per user per month (or $9 on annual billing), with no minimum seat count. All features — including pre-boarding tasks before Day 1, secure new hire links with no login required, dynamic due dates anchored to start date, real-time dashboard, conditional logic, auto-assignments, the full audit trail, and custom notifications — are included. Guest users (including new hires completing tasks via their link) are always free and unlimited. There’s a free trial with no credit card required. See the full pricing page for details.