Give every remote hire a first day worth staying for.
74% of remote employees say their onboarding was a failure — not because HR didn’t care, but because there was no system coordinating the process. Laptop not shipped. Logins not ready. No one told them what to do at 9am. CheckFlow fixes this with a structured, automated onboarding process that assigns tasks to IT, HR, and the hiring manager before the new hire’s first day — and gives the new hire a clear, step-by-step plan the moment they start.
From pre-boarding to the 30-day check-in — every task is automatically assigned, every deadline is tracked, and every team member knows exactly what they need to do. Without CheckFlow needing to integrate with a single existing system.
Remote onboarding fails differently from in-person onboarding. There’s no colleague to notice the new hire is sitting at home with nothing to do. No one sees that the laptop hasn’t arrived. No manager walks past to introduce them. The same problems come up again and again — not because of carelessness, but because the process depends on memory and email instead of a system.
🖥
The laptop doesn’t arrive until week two
IT wasn’t notified until the day before the start date. Nobody confirmed the shipping address. The device arrived without being configured. The new hire’s first week is spent waiting. 39% of remote employees say their company didn’t configure technology properly before Day 1.
📩
Instructions scattered across a dozen messages
The welcome email. The Slack DM with the login links. The Google Drive folder with the handbook. The IT ticket to request access. The calendar invite that didn’t include a dial-in link. 36% of remote workers say their onboarding was confusing specifically because information was scattered everywhere.
👥
No one knows which tasks are complete
Did IT set up the accounts? Did HR collect the tax forms? Did the hiring manager schedule the first 1:1? Without a shared dashboard, every status update requires someone to ask someone else — which doesn’t work across time zones.
🕐
Pre-boarding gets left to the last minute
64% of employees never receive any pre-boarding before their first day. When pre-boarding doesn’t happen, Day 1 is chaos instead of a structured welcome — and the new hire arrives with no equipment, no accounts, and no schedule.
🚫
The new hire has to create yet another account
Asking a new hire to sign up for your onboarding platform — before they have company email, company credentials, or any idea what tools you use — creates friction at the worst possible moment. A link they can open directly, without signing up, removes this barrier entirely.
📈
1 in 3 remote hires leaves within 90 days
1 in 3 new hires leaves within their first 90 days, and 86% decide how long they’ll stay within the first six months. Remote employees who experience a disorganised, isolated first week are already looking for the door. A structured, intentional onboarding process is the difference between a hire and a retained employee.
How CheckFlow Works for Remote Onboarding
Every task assigned. Every person notified. Every step tracked.
1
Build your remote onboarding template once
Map your complete remote onboarding process into a CheckFlow template. Define every task across all four phases — pre-start, Day 1, Week 1, and Month 1. Assign IT tasks to IT, HR tasks to HR, manager tasks to the hiring manager, and new hire tasks to the new hire via a secure link. Set dynamic due dates anchored to the start date (e.g., “5 days before start”, “Day 1 morning”, “End of Week 1”). Use conditional logic to show different steps for different roles or seniority levels.
2
Run it for every new hire in seconds
When a new hire is confirmed, start their onboarding checklist from your template in seconds. Enter the name, role, start date, and hiring manager — and CheckFlow automatically assigns every task to the right person, notifies them instantly, and sets each deadline relative to the start date. IT receives their provisioning tasks two weeks before Day 1. HR receives their admin tasks in the right order. The new hire receives a secure link to their personal onboarding checklist — no account required.
3
Track every hire in real time — from pre-boarding to 30 days
Your dashboard shows every active remote onboarding at a glance — who’s on track, who’s overdue, and which department is the blocker. No manual status checks. No chasing IT to confirm the laptop was shipped. When the new hire opens their checklist link, you can see it. When they complete a task, it’s logged instantly. The full audit trail is there for compliance if you need it.
Remote onboarding isn’t one person’s job. It spans IT (provisioning), HR (admin and compliance), the hiring manager (role context and integration), an onboarding buddy (culture and connection), and the new hire themselves — all at a distance, often across time zones. CheckFlow is designed specifically to coordinate this kind of distributed, multi-stakeholder process execution.
1
Pre-boarding tasks before Day 1
Assign tasks to IT, HR, and the hiring manager that must be completed before the new hire starts. Laptop ordered and shipped. Accounts created. Welcome email sent. First-week schedule shared. Buddy assigned and introduced. When Day 1 arrives, the new hire can actually start working — because the preparation happened on time.
Secure onboarding link for the new hire — no account required
The new hire receives a unique, secure link to their personal onboarding checklist. They open it directly from a browser — no account, no sign-up, no company credentials required before they have them. They complete their pre-boarding tasks, submit documents, confirm acknowledgments, and track their own progress. Automatic reminders are sent if they don’t complete tasks by the deadline.
Set every task deadline relative to the start date — “5 business days before start”, “Day 1 by 9am”, “end of Week 1”, “30-day check-in”. Change the start date and every deadline adjusts automatically. Automatic reminders fire at the right moment without any manual management.
See the live status of every active remote onboarding on a single dashboard. Know at a glance which hires are on track, which tasks are overdue, and which department is blocking progress — without emailing IT for an update or checking in with the hiring manager. HR teams running multiple hires simultaneously can manage all of them without losing track of any.
Conditional logic for different roles, seniority, and locations
Use conditional logic to adapt the onboarding template automatically. A senior hire triggers a 60-day executive integration track. A US-based hire triggers additional I-9 verification steps. A manager-level hire adds a leadership tools and team introduction sequence. One template handles all scenarios — no duplicate checklists to maintain.
CheckFlow doesn’t replace BambooHR, Rippling, or Workday. It adds the execution layer those systems don’t provide: structured task assignment across IT, HR, and the hiring manager, enforced step order, a new hire link that works without company credentials, and a dashboard that shows real-time completion status. Use CheckFlow as the process engine that runs on top of whatever HR systems you already have.
Don’t start from a blank page. Pick a proven remote work template, customise it to your distributed team, tools, and onboarding process, and run it in minutes. Each one is fully editable in the CheckFlow template designer.
What Your Remote Onboarding Checklist Should Cover
A complete remote onboarding process runs across four phases. Here’s what belongs in each — and what gets missed when there’s no system coordinating it.
Pre-Start (Before Day 1)
IT tasks (start 2 weeks before)
Order and ship pre-configured laptop, confirm delivery address, track shipment
Create identity provider (SSO) account and provision role-based access
Set up all required SaaS tools (email, calendar, Slack/Teams, project management tools)
Configure device with required software, security agent, VPN, and MFA
Send setup instructions to new hire’s personal email in advance of Day 1
HR tasks
Confirm start date, working hours, and first-day schedule with hiring manager
Send offer letter and contract for e-signature
Collect completed W-4, direct deposit, and tax documentation
Complete remote I-9 verification with authorised representative
Enrol in benefits or schedule benefits selection call
Send personal welcome email with Day 1 logistics (start time, first meeting link)
Assign onboarding buddy and make email introduction
Hiring manager tasks
Share first-week schedule and recurring meeting cadence
Brief team on new hire’s role and start date
Prepare first project or first-week objectives with clear scope
Schedule Day 1 video welcome session
Day One
Confirm laptop received and set up correctly, VPN connected, MFA enrolled
Video welcome session with hiring manager (30–60 min)
Virtual tour of digital workplace: shared drives, documentation wiki, intranet
System walkthroughs: email, Slack/Teams, project management, video conferencing
Team introduction call or video
Signed Acceptable Use Policy and any required HR policies
Onboarding buddy check-in call
First-day personal check-in from HR (30-min video call)
Confirm all access rights working and any gaps flagged to IT
Week One
Daily 15-minute check-in with hiring manager (async options for different time zones)
Tools training for each major platform used in the role
First project or task assigned with clear deliverables and timelines
Access rights confirmed complete for all required tools
Team meeting schedule set: recurring 1:1s, team standups, all-hands
Introduction to key cross-functional colleagues (virtual coffee chats scheduled)
Review of role expectations, first 30-day goals, and how performance is assessed
First 30 Days
30-day check-in meeting with manager (structured — not buried inside a status call)
Structured feedback collected from new hire: communication, onboarding quality, any gaps vs expectations
Role expectations formally confirmed and 30-60-90 day objectives agreed in writing
Probation goals or OKRs documented for reference
Benefits confirmed working correctly
Compliance training completed (mandatory security awareness, data privacy)
Buddy relationship assessment: is the buddy relationship working? Any adjustments?
NPS or satisfaction score collected and acted on visibly
Onboarding marked complete and archived with full audit trail
CheckFlow’s free remote onboarding template covers all four phases, with tasks pre-assigned to IT, HR, the hiring manager, and the new hire — ready to run for your first hire in minutes.
Remote employee onboarding software is a tool that structures and automates the process of bringing a new hire into your organisation when they work remotely. Instead of managing onboarding through email chains and Slack messages, the software assigns tasks to every stakeholder — IT for provisioning, HR for admin, the hiring manager for integration, and the new hire themselves — tracks completion in real time, sends automatic reminders, and creates an audit trail.
CheckFlow is specifically designed for this kind of multi-stakeholder, distributed onboarding process, where tasks span multiple departments and the new hire needs their own access without requiring company credentials first.
How is CheckFlow different from BambooHR, Rippling, or Enboarder?
+
BambooHR and Rippling are HRIS platforms — they store HR data, run payroll, and manage employee information. Their onboarding features are tied to their own data models and often can’t assign tasks to IT or Finance outside the HRIS environment. Enboarder is a dedicated onboarding engagement platform starting at $9,950/year — designed for enterprise teams with a large onboarding programme budget.
CheckFlow is a lightweight, purpose-built process execution tool that sits on top of whatever HRIS you already have. At $10/user/month, it’s accessible to teams of any size — and you don’t need to switch your payroll system to use it.
Can a new hire access their onboarding tasks before they have company credentials?
+
Yes — this is one of CheckFlow’s most important features for remote onboarding. New hires receive a unique, secure link to their personal onboarding checklist before Day 1. They open it directly in a browser — no company email, no account creation, no login required. This is how pre-boarding happens: the new hire can complete their tasks in the days before they start, without needing any IT setup first. Automatic reminders are sent to their personal email if tasks aren’t completed before the deadline.
Can I assign onboarding tasks to IT, HR, and the hiring manager from one checklist?
+
Yes. When you build your remote onboarding template, you define which tasks belong to IT (provisioning), which to HR (admin and compliance), which to the hiring manager (integration and 1:1s), and which to the new hire (their own pre-boarding steps). When the checklist runs, each person automatically receives only their tasks and deadlines. HR sees the complete picture. The new hire sees only their steps. Nobody needs to manually delegate anything.
Can I use the same template for different roles, seniority levels, or locations?
+
Yes. CheckFlow’s conditional logic adapts the template automatically based on parameters you set when starting the checklist. A manager-level hire gets a leadership integration track. A US-based hire gets remote I-9 verification steps. A technical role gets a longer IT provisioning sequence. A senior hire gets a 90-day executive onboarding plan. One template covers all scenarios — no duplicate checklists to maintain.
Does CheckFlow create an audit trail for new hire documentation?
+
Yes. Every task completion is logged with a timestamp and the identity of the person who completed it. This provides a documented record of when each step happened — when I-9 verification was completed, when policies were acknowledged, when benefits were enrolled. This audit trail is particularly valuable if there are ever compliance questions about the onboarding process or an early termination dispute.
How much does CheckFlow cost?
+
CheckFlow’s Business plan is $10 per user per month (or $9 on annual billing), with no minimum seat count. All features — including pre-boarding tasks before Day 1, secure new hire links with no login required, dynamic due dates anchored to start date, real-time dashboard, conditional logic, auto-assignments, the full audit trail, and custom notifications — are included. Guest users (including new hires completing tasks via their link) are always free and unlimited. There’s a free trial with no credit card required. See the full pricing page for details.
Give Every Remote Hire the Start They Deserve
Free trial — no credit card required
Do you like cookies? 🍪 We use cookies to ensure you get the best experience on our website. Learn more
