Remote Employee Onboarding Software

Remote employee onboarding software is a tool that structures and automates the process of bringing a new hire into your organisation when they work remotely. Instead of managing onboarding through email chains and Slack messages, the software assigns tasks to every stakeholder (IT for provisioning, HR for admin, the hiring manager for integration, and the new hire themselves), tracks completion in real time, sends automatic reminders, and creates an audit trail.

CheckFlow is designed for this kind of multi-stakeholder, distributed onboarding process, where tasks span multiple departments and the new hire needs their own access without requiring company credentials first.

BambooHR and Rippling are HRIS platforms: they store HR data, run payroll, and manage employee information, and their onboarding features are built around their own employee records. Enboarder is a dedicated onboarding engagement platform aimed at larger onboarding programmes.

CheckFlow is a lightweight, purpose-built process execution tool that sits on top of whatever HRIS you already have. At $10/user/month, it’s accessible to teams of any size, and you don’t need to switch your payroll system to use it.

Yes, this is one of CheckFlow’s most important features for remote onboarding. Send new hires a unique, secure link to their onboarding checklist before Day 1. They open it directly in a browser, with no company email, no account creation, no login required. This is how pre-boarding happens: the new hire can complete their tasks in the days before they start, without needing any IT setup first. If you want reminders to reach them, add them as a free Guest instead and assign their steps to them.

Yes. When you build your remote onboarding template, you define which tasks belong to IT (provisioning), which to HR (admin and compliance), which to the hiring manager (integration and 1:1s), and which the new hire completes (their own pre-boarding steps). When the checklist runs, each person is notified of their own tasks and deadlines and sees them in their Tasks Grid. HR sees the complete picture. Mark internal tasks as exclusive and they stay off the new hire’s shared page. Nobody needs to manually delegate anything.

Yes. CheckFlow’s conditional logic adapts the template automatically based on the answers given when the checklist starts. A manager-level hire gets a leadership integration track. A US-based hire gets remote I-9 verification steps. A technical role gets a longer IT provisioning sequence. A senior hire gets a 90-day executive onboarding plan. One template covers all scenarios, with no duplicate checklists to maintain.

Yes. Every task completion is logged with a timestamp and who completed it (steps done on a shared link show as Anonymous User; a Guest’s show their name). This provides a documented record of when each step happened: when I-9 verification was completed, when policies were acknowledged, when benefits were enrolled. This audit trail is particularly valuable if there are ever compliance questions about the onboarding process or an early termination dispute.

CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum seat count. All features, including pre-boarding tasks before Day 1, secure new hire links with no login required, dynamic due dates anchored to start date, the real-time Reports Grid, conditional logic, auto-assignments, the full audit trail, and custom notifications, are included. Guest users and people completing tasks on a shared link are always free and unlimited. There’s a free trial with no credit card required. See the full pricing page for details.