CheckFlow gives IT and HR teams a simple, affordable way to build, run and track recurring processes. Every user can create, edit and run checklists, there is no minimum seat purchase, and pricing is always published openly — from $10 per user per month.
Tallyfy charges $25–30 per user per month for a Full Seat, and anyone who builds or edits a template needs one. In an IT or HR team that is almost everyone. It also sells seats in minimum blocks, so a two-person team pays for four.
CheckFlow has one plan where every user has full access, at $10 per user per month, and you pay for exactly the users you have. Here are the top reasons teams make the switch.
Tallyfy splits users into Full Seats that can build templates and Light Seats that can only complete tasks. In an IT or HR team almost everyone builds and improves checklists, so almost everyone needs a Full Seat at $25–30 a month. On CheckFlow every user can create, edit, run and manage checklists for $10.
See PricingTallyfy requires at least 4 Full Seats or 10 Light Seats, so a two-person team pays $100–120 a month whether it uses four seats or not. CheckFlow charges for the users you actually have. Two users pay for two users.
See PricingTallyfy’s tracking view shows the current step of each run, but you cannot filter by a field value, sort by your own criteria, or see captured data without opening each run. CheckFlow’s real-time grid shows every active checklist, with field data, filters and saved views you can share.
Learn MoreTallyfy users describe its interface as overwhelming, with settings scattered and structured onboarding needed to get productive. CheckFlow is designed so a new team runs its first checklist the same day, with no training.
Book a DemoAdd parameters to your templates to create kick-off form fields that pre-fill data and auto-assign tasks when a checklist starts. No manual setup each time — select a template, fill in the details, and go.
Learn MoreEvery CheckFlow template has a full version history. View previous versions, see exactly what changed, and roll back to any earlier version if needed. Safely refine your processes over time.
Learn MoreCheckFlow ships with a template library built for IT operations and HR: employee onboarding and offboarding, IT asset handover, access provisioning, change approval and more. Tallyfy is a general-purpose platform, so IT and HR teams spend more time building from scratch.
Browse TemplatesThese are the reasons teams give us when they move from Tallyfy. Each one is covered in more depth in our CheckFlow vs Tallyfy comparison.
Light Seats at $8.33–10 a month look cheap, but they can only complete tasks. The moment someone needs to create or change a template they need a Full Seat at $25–30. For a 10-person IT team that all build checklists, that is $250 a month on Tallyfy against $90 on CheckFlow.
The headline per-seat rate is not what a small team pays. Full Seats have a 4-seat minimum and Light Seats a 10-seat minimum, so the true entry price is $83–120 a month regardless of team size. CheckFlow has no minimum.
Across review sites, Tallyfy users describe the product as overwhelming and non-intuitive, with common actions buried or inconsistently placed. Template setup takes real time before a team sees value, and new users typically need structured onboarding for the basics.
Tallyfy’s package-tracking view is a snapshot of one run at a time. Teams running dozens of concurrent onboarding, access or change processes report that it becomes slow and that there is no way to filter, sort or read captured data across runs without opening each one.
Tallyfy prices its Full Seat at $30 per user per month billed monthly, or $25 billed annually, with a four-seat minimum. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum. The table compares what each plan includes.
Use the savings calculator below the table to see how the two compare for your team size.
Disclaimer: All information, prices, and data were last verified on 8th June 2026. Tallyfy pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us.
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Tallyfy charges $25–30 per user per month for Full Seats, with a four-seat minimum. See how that compares with CheckFlow, where every user has full access.
If Tallyfy is not the right fit, it is worth knowing what else is on the shortlist. Process Street suits organisations with a dedicated compliance team and an enterprise budget. Manifestly is a solid general-purpose checklist tool if you work outside IT and HR. For IT and HR teams that want full access for every user, no seat minimums and a real-time view of every running process, CheckFlow is the direct replacement.
Everything you need to know before switching from Tallyfy.
For teams where people create or edit checklists, yes, by a wide margin. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, and every user has full access. Tallyfy’s Full Seat is $30 per user per month, or $25 billed annually, with a minimum of four seats.
A 10-person IT team on annual billing pays $90 a month on CheckFlow and $250 a month on Tallyfy Full Seats, a difference of $1,920 a year. A two-person team pays $18–20 on CheckFlow and $100–120 on Tallyfy because of the four-seat minimum.
No. CheckFlow has one kind of paid user, and every one of them can create, edit, run and manage checklists. People outside your organisation who only need to complete tasks, such as contractors, clients or new hires before their start date, are free and unlimited as guest users on every plan.
CheckFlow covers what IT and HR teams use Tallyfy for: recurring checklists, conditional logic, step-level data capture with 18 control types, nested checklists, dynamic assignments and due dates, custom notifications, Zapier, a full REST API with webhooks, data sets and a team-wide analytics dashboard, all on the Business plan. It adds template version history with rollback and a real-time data grid that Tallyfy’s tracking view does not match.
Two things Tallyfy has that CheckFlow does not: 90-language auto-translation and bundled AI automation. SSO is included free on Tallyfy and is an Enterprise feature on CheckFlow at $18 per user per month.
Most teams are running their first process on the same day. The core idea is the same in both tools, a template that runs as individual checklist instances, so the mental model carries over. Tallyfy steps map to CheckFlow tasks, form fields map to controls, and Tallyfy’s rules map to CheckFlow’s conditional logic.
Rebuilding a template in CheckFlow’s drag-and-drop designer typically takes well under an hour. We recommend starting with your two or three most-used processes, testing with a small group, then moving the rest. Support by chat and email is included at no extra cost.
Yes. CheckFlow’s real-time data grid lists every active checklist with the values entered into its form fields shown directly in the grid. You can filter by any field, sort by any column, save a view and share it with your team. In Tallyfy you open each run individually to see its data.
Our CheckFlow vs Tallyfy comparison goes through pricing, the seat model, data capture, visibility and where each tool is the better choice, including the cases where Tallyfy wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
