CheckFlow gives IT and HR teams a simple, affordable way to build, run and track recurring processes. Every user can create, edit and run checklists, and pricing is always published openly — from $10 per user per month.
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Tallyfy charges $30 per user per month for a Full Seat, or $300 a year, and anyone who builds or edits a template needs one. In an IT or HR team that is almost everyone.
CheckFlow has one plan where every user has full access, at $10 per user per month, so you never have to decide who is allowed to build. Here are the top reasons teams make the switch.
Tallyfy splits users into Full Seats that can build templates and Light Seats that can only complete tasks. In an IT or HR team almost everyone builds and improves checklists, so almost everyone needs a Full Seat at $30 a month ($300 a year). On CheckFlow every user can create, edit, run and manage checklists for $10.
See PricingA Tallyfy Light Seat costs $10 a month, or $100 a year, roughly what a CheckFlow user costs. But it is limited to the Light role: it completes tasks and cannot touch a template. For the same money, every CheckFlow user can build and improve the checklists they run.
See PricingTallyfy’s tracking view shows the current step of each run, but you cannot filter by a field value, sort by your own criteria, or see captured data without opening each run. CheckFlow’s real-time grid shows every active checklist, with field data, filters and saved views you can share.
Learn MoreTallyfy users describe its interface as overwhelming, with settings scattered and structured onboarding needed to get productive. CheckFlow is designed so a new team runs its first checklist the same day, with no training.
Book a DemoAdd parameters to your templates to create kick-off form fields that pre-fill data and auto-assign tasks when a checklist starts. No manual setup each time — select a template, fill in the details, and go.
Learn MoreEvery CheckFlow template has a full version history. View previous versions, see exactly what changed, and roll back to any earlier version if needed. Safely refine your processes over time.
Learn MoreCheckFlow ships with a template library built for IT operations and HR: employee onboarding and offboarding, IT asset handover, access provisioning, change approval and more. Tallyfy is a general-purpose platform, so IT and HR teams spend more time building from scratch.
Browse TemplatesThese are the reasons teams give us when they move from Tallyfy. Each one is covered in more depth in our CheckFlow vs Tallyfy comparison.
Anyone who creates or changes a template needs a Full Seat at $30 a month, or $300 a year, and in IT and HR that is most of the team. For a 10-person IT team that all build checklists, that is $250 a month on Tallyfy against $90 on CheckFlow, both billed annually.
Tallyfy’s Data Feed analytics is a paid add-on at $20 per seat per year, and it is only sold on annual billing. CheckFlow’s team-wide analytics dashboard is part of the Business plan, with nothing extra to buy.
Across review sites, Tallyfy users describe the product as overwhelming and non-intuitive, with common actions buried or inconsistently placed. Template setup takes real time before a team sees value, and new users typically need structured onboarding for the basics.
Tallyfy’s package-tracking view is a snapshot of one run at a time. Teams running dozens of concurrent onboarding, access or change processes report that it becomes slow and that there is no way to filter, sort or read captured data across runs without opening each one.
As of October 2026, Tallyfy prices its Full Seat at $30 per user per month billed monthly, or $300 per user per year, and its Light Seat at $10 a month or $100 a year, with no minimum purchase. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually. The table compares what each plan includes.
Use the savings calculator below the table to see how the two compare for your team size.
| CheckFlow Business Plan | Tallyfy Full Seat (annual) | |
|---|---|---|
Disclaimer: All information, prices, and data were last verified on 8th October 2026. Tallyfy pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $25USD PER USER PER MONTH ($300/YEAR) · $30 MONTHLY |
| Pricing | ||
| Full access for every user | Yes | Only Full Seats can create or edit templates |
| No minimum seat purchase | Yes | Yes |
| Free unlimited guest users | Yes | Yes |
| Pricing published on the website | Yes | Yes |
| Workflow | ||
| Recurring checklist scheduling | Yes | Yes |
| Conditional logic on every plan | Yes | Yes |
| Step-level data capture (19 control types) | Yes | Yes |
| Nested and linked checklists | Yes | Subtask references only |
| IT and HR template library | Yes | General-purpose template library |
| Standalone tasks outside a checklist | Yes | Yes |
| Template version history and rollback | Yes | Not documented |
| Visibility | ||
| Real-time data grid with filters and saved views | Yes | Basic per-run tracking only |
| Team-wide analytics dashboard | Yes | Data Feed add-on, $20 per seat per year, annual billing only |
| Audit log | Yes | Not documented |
| Integrations | ||
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Yes |
| Data sets (reference tables with auto-fill) | Yes | Not documented |
| MCP server for AI agents | Yes | Yes |
| AI automation included | No | Yes |
| 90-language auto-translation | No | Yes |
| Security | ||
| SSO (SAML) | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | YesIncluded on every paid plan, with SCIM directory sync |
| Two-factor authentication | Yes | Yes |
| Template, checklist and task permissions | Yes | Yes |
| Data | ||
| Dedicated database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
| Direct read-only access to your database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Tallyfy charges $30 per user per month for a Full Seat, or $300 per user per year. Assuming everyone on your team builds or edits templates, see how that compares with CheckFlow, where every user has full access.
If Tallyfy is not the right fit, it is worth knowing what else is on the shortlist. Process Street suits organisations with a dedicated compliance team and an enterprise budget. Manifestly is a solid general-purpose checklist tool if you work outside IT and HR. For IT and HR teams that want full access for every user at one price and a real-time view of every running process, CheckFlow is the direct replacement.
Everything you need to know before switching from Tallyfy.
For teams where people create or edit checklists, yes, by a wide margin. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, and every user has full access. Tallyfy’s Full Seat is $30 per user per month, or $300 per user per year on an annual plan.
A 10-person IT team on annual billing pays $90 a month on CheckFlow and $250 a month on Tallyfy Full Seats, a difference of $1,920 a year. The gap closes for people who only complete tasks: a Tallyfy Light Seat is $10 a month, or $100 a year, about the same as a CheckFlow user, but it cannot create or edit templates.
No. CheckFlow has one kind of paid user, and every one of them can create, edit, run and manage checklists. People outside your organisation who only need to complete tasks, such as contractors, clients or new hires before their start date, are free and unlimited as guest users on every plan.
CheckFlow covers what IT and HR teams use Tallyfy for: recurring checklists, conditional logic, step-level data capture with 19 control types, nested checklists, dynamic assignments and due dates, custom notifications, Zapier, a full REST API with webhooks, data sets and a team-wide analytics dashboard, all on the Business plan. It adds template version history with rollback and a real-time data grid that Tallyfy’s tracking view does not match.
Two things Tallyfy has that CheckFlow does not: 90-language auto-translation and bundled AI automation. Tallyfy also includes SSO with SCIM directory sync on every paid plan at no extra cost; on CheckFlow, SSO is an Enterprise feature at $18 per user per month.
Most teams are running their first process on the same day. The core idea is the same in both tools, a template that runs as individual checklist instances, so the mental model carries over. Tallyfy steps map to CheckFlow tasks, form fields map to controls, and Tallyfy’s rules map to CheckFlow’s conditional logic.
Rebuilding a template in CheckFlow’s drag-and-drop designer typically takes well under an hour. We recommend starting with your two or three most-used processes, testing with a small group, then moving the rest. Support by chat and email is included at no extra cost.
Yes. CheckFlow’s real-time data grid lists every active checklist with the values entered into its form fields shown directly in the grid. You can filter by any field, sort by any column, save a view and share it with your team. In Tallyfy you open each run individually to see its data.
Our CheckFlow vs Tallyfy comparison goes through pricing, the seat model, data capture, visibility and where each tool is the better choice, including the cases where Tallyfy wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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