Manufacturing Checklist Software

Inspection and audit apps are built primarily for auditors and EHS managers conducting inspections: scoring forms, photo capture, and corrective action management for periodic audit cycles. CheckFlow is built for day-to-day operational execution: the shift startup checklist that runs every morning, the daily PM round that starts on schedule, the operator training sign-off that creates an ISO 9001 clause 7.2 record. CheckFlow is $10 per user per month, or $9 billed annually, and people completing steps on a shared link are free. Some operations teams use both: CheckFlow for daily operations, an inspection app for scheduled audit programmes.

Yes. Share a checklist by link and operators complete their steps on it: no account creation, no app download, no password required. A supervisor starts the checklist and sends the link to the operator’s device. The operator completes it. Each completion is timestamped and stored, and shows as Anonymous User. To record each operator by name and assign them their own steps, add them as free Guests instead. Either way, this removes a common barrier to floor-level adoption: asking a machine operator to remember a password and log into a platform before every task.

Yes. Every checklist run produces a timestamped, named completion record that supports the ISO 9001 clause 8.5.1 requirement for controlled production, the clause 7.2 requirement for evidence of competence, and the clause 7.1.5 requirement for calibration records (clause numbers from ISO 9001:2015). Records are stored, can be filtered by template, status, assignee or tag, and export to CSV, Excel or PDF, or print any checklist for the auditor on-site. Whether the evidence is enough is your auditor’s call; missing calibration and competence records are easy findings to avoid, and CheckFlow helps with both.

Yes. CheckFlow supports fully recurring checklists. Give each shift a daily schedule that starts its startup checklist at the start of the shift, a daily PM walkround every morning, a monthly safety inspection on the first weekday of each month, and an annual calibration review every January. Each recurrence generates a new, independent completion record. Overdue tasks send alerts. The schedule keeps running even when personnel change.

CheckFlow gives every operator, on every shift, at every facility the same structured process, so the procedure applied at 6am on the day shift is the procedure applied at 2am on the night shift. Each process run is attributed to the team member who completed it, with a timestamp, so shift-level quality and compliance performance is visible in the records and in the Reports Grid. For multi-site operations, different sites can run common templates (ensuring consistent standards across facilities) or site-specific variations (reflecting different equipment, processes, or local regulatory requirements), while each template’s version history records what each site was following at each point in time.

No, and it isn’t designed to. CheckFlow is the checklist execution layer: the system that makes sure your team actually follows your procedures and creates the documentation to prove it. Your ERP handles production orders and inventory; your MES handles production scheduling and performance data; your CMMS handles work order management and asset tracking. CheckFlow handles the process execution checklists that none of those tools do well: shift handovers, quality inspection records, operator sign-offs, and safety walkthroughs. It adds the execution layer without replacing anything.

CheckFlow is a process management platform, not a full QMS. It handles the execution and documentation of human-operated processes: the structured checklists, work instructions, inspection records, and CAPA workflows that form the operational layer of a quality management system. It complements dedicated QMS platforms (which typically handle document control, non-conformance databases, and quality analytics) by providing the structured task execution and evidence creation that those systems often lack. Manufacturing teams can use CheckFlow for the operational workflows (inspections, maintenance, safety checks, training) while using a separate system for quality reporting and non-conformance management. The two categories are complementary.

CheckFlow can be used to build structured batch production and quality control checklists that document each step, the operator who completed it, and the timestamp. This creates a per-run execution record that supports GMP documentation requirements under FDA 21 CFR Part 211. Note: CheckFlow is a general-purpose checklist execution tool, not validated GxP software under 21 CFR Part 11. For formally validated electronic batch records, you’ll need a purpose-built validated system. Food, pharma, and chemical manufacturers can use CheckFlow for SOPs, quality inspections, training records, and safety checks that fall outside formally validated workflows.

CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum seat count. You pay for the managers and supervisors using the platform, not the operators completing checklists: people who complete steps on a shared link are free, and so are Guests. A plant with 3 shift supervisors, a quality manager, and an EHS manager can run unlimited checklists for $50 per month, for cross-department checklist execution across quality, safety, maintenance, and training. See the full pricing page for details.