CheckFlow Analytics is a team-wide, filter-driven dashboard that measures checklist and task performance across everything your team runs. Pick a date range, a set of templates, users or tags, and every card, chart and table on the page updates to show how those processes actually performed.
It is different from a report that lists individual checklists. Analytics aggregates the trends — how many checklists you completed last month, which templates take longest to finish, which task is holding everything up — and lets you export the underlying rows to CSV, Excel or PDF when you need them somewhere else.
“Helps us make sure nothing is forgotten when onboarding new staff”
- IT Manager, CheckFlow customer
Most teams know a process is “a bit slow” or “always late”. Very few can say by how much, since when, or which step is responsible.
How long does an onboarding actually take from start to finish? Nobody knows, because nobody has the start and end timestamps in one place. Without a cycle-time figure there is no baseline, and without a baseline there is no way to tell whether a change made things better or worse.
Every process has one step that takes longer than the rest and drags the whole thing out. When the process lives in email and spreadsheets, that step is invisible — you only see that the checklist as a whole finished late, not which task caused it.
Finding out who has overdue work means exporting something, building a pivot table and chasing people for updates. By the time the answer is ready it is already out of date, and the exercise has to be repeated next week.
Somebody spends the first two days of every month copying numbers into a slide deck. The figures are a snapshot, they are hard to reproduce, and the effort goes into assembling the report rather than acting on what it says.
You can see one checklist at a time, but not how the same process behaves across the last fifty runs. Is the client onboarding template getting faster or slower? Which step do users get stuck on every time? Without a per-template view those questions go unanswered.
The finance or operations team wants the data in Power BI or Tableau. Getting it there means a manual export, some clean-up and a re-import every time the numbers are refreshed — and the process usually stops being done after a few months.
Open Analytics and set the filter bar: the date range you care about, one or more templates, the users involved and any tags. Every card, chart and table on the page updates to match.
The summary cards give you the headline numbers at a glance — checklists started, checklists completed, cycle time, tasks completed, overdue tasks and late tasks — for exactly the slice of work you filtered to.
All dates and times are shown in your local time zone, so a checklist completed at 5pm in your office shows as 5pm, not as UTC.
Narrow the whole dashboard to a date range, a set of templates, particular users or tags. Compare this quarter with last, look at a single team’s work, or isolate one process. Everything is calculated in your local time zone, so day boundaries line up with your working day.
Learn MoreSix headline figures for the filtered period: checklists started, checklists completed, cycle time, tasks completed, overdue tasks and late tasks. The cards are the fastest way to see whether a process is on track before you dig into the charts and tables beneath them.
Learn MoreA trend chart of checklist and task activity across the filtered period, grouped by day, week or month. See seasonal peaks, spot the week the backlog started building, and check whether a process change actually moved the numbers.
Learn MoreSplit the numbers by template to find the slowest process, by user to find who is carrying the most overdue work, and by individual task to find the bottleneck step that delays every run. The breakdowns turn “this process feels slow” into a specific task you can fix.
Learn MoreRow-level grids of every checklist and every task that matches the current filters. When a summary card or breakdown raises a question, the detail tables show the exact runs and tasks behind the number — which checklist, which task, who it was assigned to and when it was due.
Learn MoreExport the filtered data to CSV or Excel for further analysis, save it as a PDF, or print it straight from the dashboard. The board pack, the monthly management report and the hand-off to your BI team all start from the same export.
Learn More
Every template in your Library has its own Analytics tab. The Active Runs donut breaks down the status of every running checklist built from that template, and the All Tasks donut does the same for its tasks.
The Task Status by Assigned User chart shows who is holding which work, and the Task Completion & Status chart shows, step by step, which tasks cause the delays — so you can fix the template rather than chase individual runs.
Alongside the charts you get the figures that matter for that process: active checklists, checklists due within 24 hours, overdue checklists and the average completion time. Toggle between active and completed runs to compare work in progress with the finished history. The view covers all team members.
Sign up to our Enterprise plan to get direct read-only access to your own dedicated database, so you can analyse your raw data in external tools such as Power BI or Tableau.
We can even develop custom database views to meet your exact requirements.
If you want to access your data over HTTP we can also give you your own private API endpoint.
On every plan, the CheckFlow REST API also exposes analytics endpoints — see the developer page for authentication and the full list of resources.
Set the filters, read the answer. No spreadsheet required.
Every question above is a filter, a card or a breakdown in CheckFlow Analytics. Try it on your own processes — free trial, no card required.
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Analytics is available to anyone with the Administrator role, or to any team member who has been granted the Analytics.Viewer permission. Guests, and Members who have not been given Analytics.Viewer, have no access to the Analytics screen. This lets you open the dashboard to a manager or an operations lead without making them an administrator. See the Analytics overview in the docs.
Yes. The filter bar at the top of the Analytics dashboard lets you filter by date range, templates, users and tags, and you can combine them. Tag your checklists by client, region, department or priority and you can then measure that slice of work on its own — for example, cycle time for everything tagged “Enterprise” this quarter. Every summary card, chart and detail table respects the tag filter. Details are in the filters documentation.
Cycle time is how long a checklist takes from being started to being completed. CheckFlow shows it as one of the summary cards for whatever period and templates you have filtered to, so you can compare the cycle time of one process against another, or of the same process this quarter against last. Combined with the breakdown by task, it tells you not just that a process is slow but which step is making it slow. The exact definition of each metric is in the metrics reference.
Yes, in three ways. From the dashboard you can export the filtered data to CSV or Excel and load it into Power BI, Tableau or any other tool that reads those formats; PDF export and print are also available for reports that need to be shared as-is. Through the REST API you can retrieve analytics data programmatically and keep an external model refreshed. And on the Enterprise plan you can have a dedicated database with direct read-only access, so Power BI or Tableau can connect to your data without any export step at all — contact us to discuss that option.
Yes. Every template in the Library has an Analytics tab that focuses on that one process. It shows an Active Runs donut with the status of every running checklist, an All Tasks donut, a Task Status by Assigned User chart and a Task Completion & Status chart that highlights which steps cause delays. It also lists active checklists, checklists due within 24 hours, overdue checklists and the average completion time, and lets you toggle between active and completed runs. The team-wide Analytics dashboard is for comparing across processes; the template tab is for improving one process. See the Library analytics docs.
Analytics measures both checklist and task performance across the whole team: the summary cards count tasks completed, overdue and late, the breakdowns include a per-task view, and the detail tables list every matching task row by row. Standalone tasks that have been attached to a checklist count as one of that checklist’s tasks. For the precise rules on which tasks are counted in each metric, and how unattached standalone tasks are treated, refer to the metrics reference and the Tasks page.
For live status on every device as tasks are completed, see real-time updates.
