CheckFlow gives IT and HR teams a way to run recurring processes as checklists: enforced step order, conditional logic, assignments, approvals and a log of every run. There is no demo to sit through and no implementation fee, and pricing is always published openly — from $10 per user per month.
The best piece of software we use in our department
Trainual is a training platform. It is good at teaching a new hire a process once, with quizzes and sign-offs to prove they learned it. Teams look for an alternative when the same process has to be carried out again and again, correctly, by the right person, with a record, and when they would rather read a price on a website than book a demo to hear one.
CheckFlow is built for that job, at $10 per user per month. Here are the top reasons teams make the switch.
Trainual publishes no prices: every plan from Core to Enterprise means booking a demo for a quote, plus a required $1,000 implementation fee. CheckFlow’s price is on the website. A team of 4 pays $36–40 a month and ten users pay $90–100, with no minimum and no setup charge.
See PricingTrainual has no recurring execution. CheckFlow starts a checklist automatically every Monday, month end or quarter, assigns it, chases it and records it, so the weekly maintenance check and the monthly payroll audit run without anyone starting them by hand.
Learn MoreIn Trainual an employee reads the SOP, watches the video, passes the quiz and moves on. In CheckFlow a team member works through the steps in order, fills in the fields, attaches the files and gets the approvals, and that happens every time the process runs, with each run logged.
Learn MoreA leaver who is a contractor skips the equipment return. A new starter on Mac gets different setup tasks. CheckFlow routes each run on the answers captured. Trainual’s branching is limited, because learning paths are not the same as branching a live process.
Learn MoreContractors, clients and new hires before their start date can complete tasks in CheckFlow without a paid seat, on every plan. Trainual does not support external guest access in the same way.
Learn MoreTrainual reports on training completion. CheckFlow’s real-time grid shows every active process with its captured data, filterable, sortable and with saved views you can share, so a manager can oversee dozens of onboardings or access reviews without opening each one.
Learn MoreZapier with thousands of apps, a REST API v3 with JSON webhooks, data sets and a team-wide analytics dashboard are all in the Business plan, so a process can start from your HRIS or ticketing tool and report back when it finishes. Trainual’s API is limited.
Learn MoreThese are the reasons teams give us when they move from Trainual. Each one is covered in more depth in our CheckFlow vs Trainual comparison.
Trainual’s pricing page names its plans but shows no figures, and there is no self-serve trial. As of October 2026 the only route to a price is a demo, and every plan also carries a required one-time implementation fee of $1,000. For a small team that just wants to try something, that is a lot of process before anyone uses the tool.
Trainual is built for the moment someone learns a process. Most IT and HR work is the opposite: the same onboarding, offboarding, access review or change approval, run again and again. A completed quiz does not tell you the laptop was returned this time.
There is no way in Trainual to schedule a process to run weekly or monthly and assign it to someone. Recurring controls, the ones auditors ask about, depend on memory. Teams usually find the gap the first time they are asked for evidence that a recurring check happened.
Contractors, clients and new hires before day one often have steps to complete. Trainual has no guest access, so each of them either has to be added as a Trainual user or stays outside the process. CheckFlow’s guests are free and unlimited on every plan.
Trainual does not publish prices. As of October 2026 its pricing page lists Core, Pro, Premium and Enterprise with a “Get a demo” button on each, says pricing varies with team size, and states a required one-time implementation fee of $1,000. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum.
Use the cost calculator below the table to work out your CheckFlow price before you ask Trainual for a quote.
| CheckFlow Business Plan | Trainual All plans | |
|---|---|---|
Disclaimer: All information, prices, and data were last verified on 8th October 2026. Trainual publishes no prices; its plan names, the implementation fee and the demo-only sign-up are taken from its pricing page, and its features from its documentation. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | Quote AFTER A DEMO · + $1,000 IMPLEMENTATION |
| Pricing | ||
| Per-user pricing with no minimum | Yes | Not published; quoted by team size |
| Free unlimited guest users | Yes | No |
| Free trial | 14 days, no card | None, demo only |
| Pricing published on the website | Yes | No |
| Implementation fee | None | $1,000 one-time, required |
| Workflow | ||
| Enforced step order | Yes | Learning paths |
| Recurring checklist scheduling | Yes | No |
| Conditional logic in live checklists | Yes | Limited |
| Task assignments and due dates | Yes | Training assignments only |
| Approval steps that hold the process until signed off | Yes | No |
| Nested and linked checklists | Yes | No |
| Quizzes and comprehension testing | No | Yes |
| E-signature policy acknowledgements | Via embed or Zapier | Yes |
| Video-embedded training content | Video control in tasks | Yes |
| Visibility | ||
| Real-time data grid with filters and saved views | Yes | Not documented |
| Team-wide analytics dashboard | Yes | Training reports only |
| Audit log | Yes | Completion tracking |
| Integrations | ||
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Limited |
| Data sets (reference tables with auto-fill) | Yes | Not documented |
| MCP server for AI agents | Yes | Not documented |
| Security | ||
| SSO (SAML) | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Not documented |
| Two-factor authentication | Yes | Not documented |
| Template, checklist and task permissions | Yes | Not documented |
| Data | ||
| Dedicated database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
| Direct read-only access to your database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Trainual quotes after a demo, so the only Trainual figure we can show is the implementation fee it publishes. Move the slider to see your CheckFlow price, and set it against your Trainual quote or renewal.
If Trainual is not the right fit, it is worth knowing what else is on the shortlist. Waybook is a strong choice if your need is a searchable handbook with read confirmation. SweetProcess suits a team of ten or more that wants linear procedure documentation at a low per-head price. For IT and HR teams that need the process run every time rather than taught once, CheckFlow is the direct replacement.
Everything you need to know before switching from Trainual.
Trainual does not publish a price, so the honest answer depends on the quote you are given. As of October 2026 every Trainual plan is priced after a demo, and each one carries a required $1,000 one-time implementation fee. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum and no setup charge.
A team of 4 pays $36–40 a month on CheckFlow, ten users pay $90–100 and twenty pay $180–200. If you already use Trainual, set those figures against your renewal invoice; if you do not, set them against a Trainual quote plus the implementation fee.
No. CheckFlow is built for completing tasks, not testing comprehension. If your main need is to quiz employees on policy knowledge and collect e-signature acknowledgements, Trainual is the better tool for that part of the job, and some teams keep it alongside CheckFlow.
Yes, on any schedule. Set a checklist to start daily, weekly, monthly, quarterly or on a custom cadence, and CheckFlow creates it, assigns it and chases it automatically. Trainual has no recurring process execution.
Yes. Guest users, such as contractors, clients or new hires before their start date, are free and unlimited on every CheckFlow plan. Trainual does not support external guest access in the same way, so every participant has to be added as a user.
Most teams are running their first process on the same day. Each Trainual subject or process that describes something people do becomes a CheckFlow template, with each step as a task and each piece of information collected as a control. Rebuilding one in the drag-and-drop designer typically takes well under an hour. Start with the two or three processes that run most often, add the schedule and the assignments, test with a small group, then move the rest. Support by chat and email is included at no extra cost.
Our CheckFlow vs Trainual comparison goes through execution versus training, recurring processes, quizzes, guests, the quote-only pricing and where each tool is the better choice, including the cases where Trainual wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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