Financial processes that are applied inconsistently produce records that are hard to audit, closes that overrun and controls that fail at the wrong moment. CheckFlow’s finance and accounting checklist templates give each process a documented, repeatable structure, with every step owned, scheduled and signed off.
The library covers thirty-eight processes in five groups: the close and reconciliations, payables and receivables, controls and approvals, planning, reporting, loan covenant compliance and finance systems, and payroll, tax and statutory filing. Most of them recur weekly, monthly or yearly, and CheckFlow starts each run on schedule. Browse the templates below, or open any one for its full process guide.
Month-End Close Checklist
Quarter-End Close Checklist
Year-End Close Checklist
Bank Reconciliation Checklist
End-of-Day Cash-Up Checklist
Petty Cash Reconciliation Checklist
Intercompany Reconciliation Checklist
Corporate Credit Card Reconciliation Checklist
Balance Sheet Reconciliation Checklist
Journal Entry Review & Approval Checklist
Monthly Bookkeeping Checklist
Fixed Asset Register Review Checklist
Accounts Payable Process Checklist
Invoice Approval Workflow Checklist
Vendor Verification Checklist
Vendor Bank Detail Change Verification Checklist
Expense Reimbursement Checklist
Accounts Receivable & Collections Checklist
Customer Credit Approval Checklist
Monthly Invoicing & Billing Run Checklist
Capital Expenditure (CapEx) Approval Checklist
Expense Audit Checklist
Revenue Recognition Review Checklist
New Business Insurance Checklist
Business Insurance Renewal Checklist
Annual Budget Planning Checklist
Weekly Cash Flow Forecast Checklist
Monthly Management Reporting Pack Checklist
Loan Covenant Compliance Checklist
Budget Variance Review Checklist
ERP & Accounting Software Implementation Checklist
Payroll Processing SOP Checklist
Payroll Year-End Checklist
Tax Preparation Checklist
VAT Return Checklist
1099 Year-End Filing Checklist
Sales Tax Filing Checklist (US)
Annual Accounts & Statutory Filing Checklist (UK)
Every template comes with a detailed process guide: what each phase involves, who should own it, and where the rules differ between accounting frameworks and jurisdictions. Click any template to read the full guide.
An invoice approval process that is followed rigorously when the finance manager is present and bypassed when they are away is not a control — it is a suggestion. CheckFlow assigns every approval step to the appropriate role, requires completion before the process can advance, and creates a dated record of who approved what and when — regardless of who is in the office.
A month-end close that overruns because one reconciliation was missed, one accrual was forgotten, or the review sign-off was not chased delays management reporting and compounds into a quarter-end problem. CheckFlow's month-end close checklist sequences every task in the right order, assigns each to the right person, and tracks the close against its deadline in real time.
External auditors require evidence that financial controls were applied — not just assurances. Every CheckFlow financial process run creates a dated, attributed record: who processed which invoice, who approved which expense, which accounts were reconciled and by whom. The audit trail builds automatically as the process runs.
Describe the process in a sentence and the AI checklist generator drafts the phases and tasks for you.
Thirty-eight templates in five groups. Close and reconciliation: month-end close, quarter-end close, year-end close, bank reconciliation, the daily cash-up, petty cash reconciliation, intercompany reconciliation, corporate card reconciliation, balance sheet reconciliation, journal entry review, monthly bookkeeping and the fixed asset register review. Payables and receivables: accounts payable, invoice approval, new vendor verification, vendor bank detail change verification, expense reimbursement, accounts receivable and collections, customer credit approval and the monthly billing run. Controls, approvals and risk: capex approval, the expense audit, revenue recognition review, a new business’s first insurance and the business insurance renewal. Planning, reporting and systems: the annual budget, the weekly 13-week cash flow forecast, the monthly management reporting pack, loan covenant compliance, the monthly budget variance review and ERP implementation. Payroll, tax and statutory filing: payroll processing, payroll year-end, tax preparation, the UK VAT return, 1099 year-end filing, US sales tax filing and UK annual accounts filing. Each one has a free, editable template and a live example.
A month-end close checklist covers five phases: transaction cut-off (ensuring all transactions for the month are captured and no prior-period items are included), reconciliations (bank accounts, credit cards, balance sheet accounts and intercompany accounts reconciled to supporting documentation), accruals and prepayments, management account production, and review and sign-off by the finance manager or CFO. The most commonly missed close tasks are balance sheet reconciliations for non-cash accounts. Run the bank reconciliation as its own checklist for each account, review manual journals with the journal entry review checklist, and use the quarter-end and year-end close checklists for the work that sits on top of the last close of each quarter and year.
Monthly bookkeeping keeps a small business’s records complete, categorised and reconciled so the owner knows where they stand and the tax returns can be filed. A month-end close is a larger finance team’s timed process of cut-off, accruals, full balance sheet reconciliation, journal approval and a management reporting pack. Use the monthly bookkeeping checklist for the first and the month-end close checklist for the second.
Yes. Most finance processes recur: the cash-up daily; collections and the cash flow forecast weekly; bank reconciliations, petty cash, bookkeeping, the billing run, journal review, the budget variance review and the management pack monthly; the quarter-end close, VAT returns and the fixed asset review quarterly; and the budget, year-end close, payroll year-end and 1099s annually. CheckFlow starts each run on schedule and assigns every step to its owner. Approval steps, such as a reviewer signing off a reconciliation, a controller approving manual journals, a CFO approving the forecast or a board approving the budget, are assigned to a named person and recorded with the date, so preparer and approver stay separate.
Every CheckFlow template is fully customisable regardless of the accounting software in use. Add system-specific steps (the Xero, QuickBooks, Sage or NetSuite actions required at each stage), adjust the approval thresholds and routing to match your authority matrix, and add the reconciliation accounts specific to your chart of accounts. Templates can also be run separately for each entity or cost centre in multi-entity finance teams.
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