Finance & Accounting Templates
Financial processes that are inconsistently applied produce records that are difficult to audit, close processes that overrun, and control environments that fail at the wrong moment. CheckFlow’s finance and accounting checklist templates give every financial process a documented, repeatable structure — from invoice approval and expense reimbursement through to month-end close and tax preparation — ensuring every step is completed by the right person, at the right time, with the right approval.
Whether you’re managing accounts payable, processing expense reimbursements, approving invoices, running the month-end close, processing payroll, or preparing for tax filing, each template ensures the financial controls that protect the business are applied consistently. Browse the templates below, or explore the detailed process guide for each workflow.
Explore Our Finance & Accounting Templates
Each template below includes a detailed process guide covering the financial process, what every phase involves, and how to maintain accurate records and robust controls. Click any template to read the full guide.
Accounts Payable Process Checklist
A structured accounts payable workflow covering supplier invoice receipt, three-way matching, coding and approval, payment scheduling, and payment confirmation and reconciliation.
Expense Reimbursement Checklist
A systematic expense reimbursement process covering claim submission with receipts, policy compliance review, manager approval, finance review, and payment processing.
Invoice Approval Workflow Checklist
A structured invoice approval process covering receipt and logging, goods or services receipt confirmation, budget and coding verification, authorised approver review, and payment instruction.
Month-End Close Checklist
A comprehensive month-end financial close covering transaction cut-off, bank and balance sheet reconciliations, accruals and prepayments, management account production, and review sign-off.
Payroll Processing SOP Checklist
A systematic payroll processing workflow covering data collection, calculations and adjustments, manager approval, payroll file submission, payment confirmation, and statutory filing.
Tax Preparation Checklist
A structured tax preparation process covering document collection, reconciliation of tax accounts, preparation of returns, internal review and sign-off, filing, and payment confirmation.
Why Teams Use CheckFlow for Finance & Accounting
Financial controls applied consistently — not variably
An invoice approval process that is followed rigorously when the finance manager is present and bypassed when they are away is not a control — it is a suggestion. CheckFlow assigns every approval step to the appropriate role, requires completion before the process can advance, and creates a dated record of who approved what and when — regardless of who is in the office.
Month-end close completed on time — every month
A month-end close that overruns because one reconciliation was missed, one accrual was forgotten, or the review sign-off was not chased delays management reporting and compounds into a quarter-end problem. CheckFlow's month-end close checklist sequences every task in the right order, assigns each to the right person, and tracks the close against its deadline in real time.
A complete financial process record for audit
External auditors require evidence that financial controls were applied — not just assurances. Every CheckFlow financial process run creates a dated, attributed record: who processed which invoice, who approved which expense, which accounts were reconciled and by whom. The audit trail builds automatically as the process runs.
Finance & Accounting Templates — Frequently Asked Questions
What should a month-end close checklist include?
A month-end close checklist covers five phases: transaction cut-off (ensuring all transactions for the month are captured and no prior-period items are included), reconciliations (bank accounts, credit cards, balance sheet accounts, and intercompany accounts all reconciled to supporting documentation), accruals and prepayments (revenue and expense accruals calculated and posted; prepayments reviewed and adjusted), management account production (profit and loss, balance sheet, and cash flow drafted and reviewed against budget and prior period), and review and sign-off (finance manager or CFO reviews the accounts and signs off on the close). The most commonly missed close tasks are balance sheet reconciliations for non-cash accounts — these are the reconciliations that surface accounting errors before they compound over multiple periods.
What are the key controls in an accounts payable process?
The key controls in an accounts payable process are: purchase order matching (verifying that the invoice matches an approved purchase order before it is processed — preventing payment for unapproved purchases), three-way matching (matching the purchase order, goods receipt note, and supplier invoice — confirming that what was ordered was received and the invoice amount is correct), authorised approval (invoices above defined thresholds reviewed and approved by an authorised signatory — preventing fraud and budget overruns), supplier verification (confirming that new suppliers are legitimate and their bank details are correct before first payment — a common vector for invoice fraud), and segregation of duties (the person who initiates a payment is different from the person who approves it, and different again from the person who processes it).
What is a three-way match in invoice processing?
A three-way match is the accounts payable control that compares three documents before an invoice is approved for payment: the purchase order (what was authorised to be purchased), the goods receipt note or delivery confirmation (what was actually received), and the supplier invoice (what the supplier is requesting payment for). All three should agree on quantity, price, and description. Discrepancies require investigation before payment. Three-way matching prevents payment for goods not received, payment at incorrect prices, and duplicate payment for the same delivery. For services (where there is no physical goods receipt), a two-way match (purchase order and invoice) with manager confirmation of service delivery is typically used instead.
Can CheckFlow's finance templates be customised for different accounting software?
Every CheckFlow template is fully customisable regardless of the accounting software in use. Add system-specific steps — the Xero, QuickBooks, Sage, or NetSuite actions required at each stage — adjust the approval thresholds and routing to match your organisation's authority matrix, and add the reconciliation accounts specific to your chart of accounts. CheckFlow integrates with a wide range of systems, allowing task completion to be triggered by or linked to actions in your accounting platform. Templates can also be differentiated by entity or cost centre for multi-entity finance teams.