CheckFlow gives IT and HR teams a way to build, run and track recurring processes that grows with the team instead of capping it. Every plan includes conditional logic, approval steps and a full REST API, and pricing is always published openly — from $10 per user per month.
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Flowster sells three plans with hard user caps: 2, 5 and 10. Adding a sixth person means moving to the $89-a-month Growth plan, and conditional logic and Zapier only start at that tier. There is no REST API at any tier.
CheckFlow charges $10 per user per month at any team size, with every feature on every plan. Here are the top reasons teams make the switch.
Flowster’s Startup plan stops at 2 users, Growth at 5 and Enterprise at 10. A team of 6 is forced onto Growth at $89 a month. CheckFlow scales one user at a time: 6 users pay $54–60 a month, and there is no ceiling to hit.
See PricingIn Flowster, branching a checklist on an earlier answer needs the Growth plan or above. In CheckFlow it is on every plan at every size, so a two-person team can route a contractor down a different onboarding path without paying $89 a month for the privilege.
Learn MoreFlowster has no native API. Zapier on Growth and above covers simple trigger-action automations, but cannot read run data or start checklists from your HRIS or ticketing tool. CheckFlow’s REST API v3 and JSON webhooks are included in the Business plan.
Learn MoreFlowster’s reporting stops at basic run status. CheckFlow’s real-time grid shows every active checklist with the data entered into it, filterable, sortable and with saved views you can share, so a manager can oversee dozens of concurrent onboardings without opening each one.
Learn MoreNineteen control types, including a table control, give IT and HR teams typed, auditable data at each step, and an approval step holds the process until a named person signs off. Signatures come from an e-signature tool embedded in the checklist or connected through Zapier. Flowster’s data collection is functional but has no approval step.
Learn MoreAdd parameters to your templates to create kick-off form fields that pre-fill data and auto-assign tasks when a checklist starts. No manual setup each time — select a template, fill in the details, and go.
Learn MoreCheckFlow’s template library is built around IT and HR work: employee onboarding and offboarding, IT asset handover, access provisioning, change approval and security audits. Flowster’s library and marketplace are aimed at small businesses and agencies.
Browse TemplatesThese are the reasons teams give us when they move from Flowster. Each one is covered in more depth in our CheckFlow vs Flowster comparison.
Startup allows 2 users, Growth 5 and Enterprise 10. Growth happens at the moment a team needs to add a person, and each cap forces a jump to the next plan rather than a small increase. Above 10 users there is no published plan at all.
A team of 6 pays $89 a month on Growth, or $14.83 a head, and a team of 7 pays the same again. At 10 users the Enterprise plan is $199 a month, against $90–100 on CheckFlow for the same ten people with more features included.
Conditional logic, the ability to change what happens next based on an earlier answer, is fundamental to IT approvals and HR onboarding. Flowster locks it, and Zapier, behind the Growth plan, so the smallest teams cannot build a branching checklist at any price below $89.
Without a REST API there is no way to start a checklist when a ticket is raised, sync completion back to an asset register, or pull run data into a report. Zapier on Growth and above handles one-way triggers, and that is the limit.
Flowster charges per plan, with a user cap on each: Startup $24 a month for 2 users, Growth $89 for 5 and Enterprise $199 for 10, all billed annually. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no cap. The table compares CheckFlow with Flowster’s Growth plan, the first tier with conditional logic.
Use the savings calculator below the table to see the plan Flowster would put you on and how CheckFlow compares.
| CheckFlow Business Plan | Flowster Growth plan (annual) | |
|---|---|---|
Disclaimer: All information, prices, and data were last verified on 8th June 2026. Flowster pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $89USD PER MONTH · MAX 5 USERS · $129 MONTHLY |
| Pricing | ||
| Per-user pricing with no user cap | Yes | No |
| Free unlimited guest users | Yes | Yes |
| Free trial | 14 days, no card | 7 days |
| Pricing published on the website | Yes | Yes |
| Workflow | ||
| Recurring checklist scheduling | Yes | Yes |
| Conditional logic on every plan | Yes | Growth plan and above only |
| Step-level data capture (19 control types) | Yes | Fewer field types |
| Approval steps that hold the process until signed off | Yes | No |
| Nested and linked checklists | Yes | Yes |
| IT and HR template library | Yes | Small business and agency focus |
| SOP template marketplace | No | Yes |
| ChatGPT SOP generation and Chrome capture | No | Yes |
| Standalone tasks outside a checklist | Yes | Not documented |
| Visibility | ||
| Real-time data grid with filters and saved views | Yes | Basic run status only |
| Team-wide analytics dashboard | Yes | Limited |
| Full per-run audit log | Yes | Limited |
| Integrations | ||
| Zapier integration | Yes | Growth plan and above only |
| REST API and webhooks | Yes | No |
| Data sets (reference tables with auto-fill) | Yes | Not documented |
| MCP server for AI agents | Yes | Not documented |
| Security | ||
| SSO (SAML) | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Not documented |
| Two-factor authentication | Yes | Not documented |
| Template, checklist and task permissions | Yes | Not documented |
| Data | ||
| Dedicated database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
| Direct read-only access to your database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Flowster’s plans cap the number of users. Move the slider to see the plan Flowster would put you on and how CheckFlow compares.
If Flowster is not the right fit, it is worth knowing what else is on the shortlist. SweetProcess suits a team of ten or more that only needs linear procedure documentation at a low per-head price. Process Street fits organisations with a compliance team and an enterprise budget. For IT and HR teams that need conditional logic, approvals and an API without a user cap, CheckFlow is the direct replacement.
Everything you need to know before switching from Flowster.
At almost every team size, yes. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no user cap. Flowster charges $24 a month for up to 2 users, $89 for up to 5 and $199 for up to 10, all billed annually, and more on monthly billing.
Two users pay $18–20 on CheckFlow and $24–28 on Flowster. Five users pay $45–50 against $89–129. Ten users pay $90–100 against $199–299. The gap is widest at the point where a team has just crossed one of Flowster’s caps.
Yes. Conditional logic is on every CheckFlow plan at every team size. In Flowster it requires the Growth plan or above, so the Startup plan cannot build a branching checklist.
Yes. CheckFlow’s REST API v3 and JSON webhooks are included in the Business plan. You can start a checklist from a ticketing system or HRIS, read run and task data, and push completion status back to other tools. Zapier with thousands of apps is included as well. Flowster offers Zapier on Growth and above and no native API.
No. CheckFlow has a curated template library built for IT and HR use cases rather than a marketplace where users buy and sell SOPs. If buying proven templates from other businesses, or selling your own, is central to how you work, Flowster’s marketplace is a genuine advantage.
Most teams are running their first process on the same day. Flowster workflows map to CheckFlow templates, steps to tasks, and Dependent Workflows to linked checklists. Rebuilding a template in the drag-and-drop designer typically takes well under an hour. Start with your two or three most-used workflows, add the branching and approval steps Flowster kept behind its Growth plan, test with a small group, then move the rest. Support by chat and email is included at no extra cost.
Our CheckFlow vs Flowster comparison goes through pricing at each team size, the user caps, conditional logic, the API gap, reporting and where each tool is the better choice, including the cases where Flowster wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
vs Process Street vs Asana vs Monday.com vs ClickUp vs Notion vs Trainual vs SweetProcess vs Waybook vs Tallyfy vs Manifestly vs Flowster vs Pneumatic Process Street Alternative Tallyfy Alternative SweetProcess Alternative Manifestly Alternative Pneumatic Alternative Waybook Alternative Trainual Alternative Notion Alternative Asana Alternative ClickUp Alternative Monday.com Alternative See all comparisons14-day free trial, no credit cardFull refund in your first 30 daysUS or EU hosting
