CheckFlow and Manifestly cost the same, $10 per user per month. The difference is what you can see and do once dozens of checklists are running at once: a real-time data grid, nested checklists, 19 control types and a template library built for IT and HR.
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Manifestly is a capable checklist tool, and on price the two are level. Teams switch when they need to oversee many concurrent runs, report on what was captured, link processes together, or add SSO without committing to a $2,000-a-year Enterprise minimum.
CheckFlow is built for IT operations and HR teams doing exactly that. Here are the top reasons teams make the switch.
Manifestly’s dashboards show which checklists are complete, in progress or overdue. CheckFlow’s real-time grid shows every active checklist with the data entered into it, filterable by any field, sortable, with saved views you can share. Oversight of hundreds of runs without opening one.
Learn MoreFilter runs by user, export step-level data, compare completion across template versions. CheckFlow’s analytics dashboard surfaces run and task-level data for IT and HR managers without reaching for a separate BI tool. Manifestly users report its built-in reporting runs out quickly.
Learn MoreA master onboarding checklist in CheckFlow triggers sub-checklists for IT setup, HR paperwork and facilities, each tracked as part of the parent with data passed between them. Manifestly lets you reference other checklists but does not enforce or track the relationship.
Learn MoreCheckFlow’s template library is built around IT and HR work: employee onboarding and offboarding, IT asset handover, access provisioning, change approval and security audits. Manifestly’s templates span many industries and tend to be simpler and less structured.
Browse TemplatesNineteen named control types, including file upload, date, dropdown, members and a table control, give you typed, reportable, auditable data fields. Manifestly’s fields are capable but less granular.
Learn MoreManifestly puts SAML SSO, custom branding and SMS reminders behind an Enterprise plan with a $2,000-a-year minimum. On CheckFlow custom branding is standard, and SSO with a dedicated database is $18 per user per month, so a five-person team pays $90 a month rather than $167.
See PricingManifestly users report freezes and failed-to-update errors when editing complex checklists, no undo on an accidentally checked step, and a laggy mobile browser experience on long lists. CheckFlow’s designer and grid are built to handle large templates and high run volumes.
Book a DemoThese are the reasons teams give us when they move from Manifestly. Each one is covered in more depth in our CheckFlow vs Manifestly comparison.
Manifestly will tell you a checklist is overdue. It will not let you filter every running onboarding by department, sort by start date, or read the serial number typed into step four without opening the run. Once a team has dozens of concurrent processes, status alone is not oversight.
Users describe Manifestly’s admin interface as less modern and harder to navigate than alternatives, especially when managing many checklists at once. On complex checklists, edits can be slow to populate, with reported freezes and failed-to-update errors during the build.
You can reference another checklist from a Manifestly workflow, but the parent does not track the child, and no data moves between them. Multi-stage IT and HR processes end up as separate lists that someone has to reconcile by hand.
SAML SSO, custom branding and SMS reminders sit behind Manifestly’s Enterprise plan at $2,000 a year minimum, covering 10 users. A small team that needs SSO pays for capacity it does not use. CheckFlow’s Enterprise plan is per user, with a five-user minimum.
On the standard plan the two are level: $10 per user per month billed monthly on both. Billed annually, Manifestly is $8.33 and CheckFlow is $9. The difference is in what the standard plan includes and what Enterprise costs. The table compares both.
Because the headline prices match, there is no savings calculator on this page. The section below the table sets out what each team size actually pays.
| CheckFlow Business Plan | Manifestly Business plan (monthly) | |
|---|---|---|
Disclaimer: All information, prices, and data were last verified on 8th June 2026. Manifestly pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $10USD PER USER PER MONTH · $8.33 ANNUAL |
| Pricing | ||
| Standard monthly price | $10 per user | $10 per user |
| Standard annual price | $9 per user | $8.33 per user |
| Free unlimited guest users | Yes | Yes |
| Enterprise pricing | Per user, 5-user minimum | $2,000 a year minimum, 10 users |
| Workflow | ||
| Recurring checklist scheduling | Yes | Yes |
| Conditional logic | Yes | Yes |
| Role-based assignments | Yes | Yes |
| Step-level data capture (19 control types) | Yes | Fewer field types |
| Nested and linked checklists with parent-child tracking | Yes | References only, no tracking or data passing |
| IT and HR template library | Yes | Broad multi-industry library |
| Standalone tasks outside a checklist | Yes | Not documented |
| Template version history and rollback | Yes | Not documented |
| Visibility | ||
| Real-time data grid with filters and saved views | Yes | Basic status dashboards only |
| Team-wide analytics dashboard | Yes | Basic dashboards only |
| Audit log | Yes | Yes |
| Custom branding | Yes | Enterprise plan only |
| SMS step reminders | No | Enterprise plan only |
| Integrations | ||
| Slack and Microsoft Teams | Yes | Yes |
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Yes |
| Data sets (reference tables with auto-fill) | Yes | Not documented |
| MCP server for AI agents | Yes | Not documented |
| Security | ||
| SSO (SAML) | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Enterprise plan only, $2,000 a year minimum |
| Two-factor authentication | Yes | Not documented |
| Template, checklist and task permissions | Yes | Not documented |
| Data | ||
| Dedicated database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
| Direct read-only access to your database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Standard plan, billed monthly. Identical. Ten users cost $100 a month on either tool.
Standard plan, billed annually. Manifestly is $8.33 per user and CheckFlow is $9. For ten users that is $83.30 against $90 a month, so Manifestly is $80 a year cheaper. That is the honest number, and for many teams it is worth less than the data grid, nested checklists and analytics that CheckFlow includes at that price.
Enterprise, for SSO. Manifestly’s Enterprise plan is $2,000 a year minimum and includes 10 users, or about $167 a month. CheckFlow’s Enterprise plan is $18 per user per month, or $16.20 billed annually, with a five-user minimum. Five users needing SSO pay $81–90 a month on CheckFlow. Ten users pay $162–180, roughly level with Manifestly, and get a dedicated database with direct read-only access that Manifestly does not offer at any tier.
Custom branding. Standard on CheckFlow’s Business plan. Enterprise only on Manifestly.
Start free trialIf Manifestly is not the right fit, it is worth knowing what else is on the shortlist. Process Street suits organisations with a dedicated compliance team and an enterprise budget. Tallyfy is worth a look if you need built-in auto-translation for a multilingual workforce. For IT and HR teams that need to see and report on many concurrent processes at the same price they pay today, CheckFlow is the direct replacement.
Everything you need to know before switching from Manifestly.
On the standard plan, no. Both are $10 per user per month billed monthly. Billed annually Manifestly is $8.33 per user and CheckFlow is $9, so Manifestly is slightly cheaper. CheckFlow is cheaper when you need SSO with a small team, because Manifestly’s Enterprise plan has a $2,000-a-year minimum and CheckFlow’s is $18 per user per month with a five-user minimum.
The reason to switch is not price. It is the real-time data grid, nested checklists with tracking, 19 control types, the analytics dashboard and a template library built for IT and HR, all included at the same standard price.
Manifestly’s dashboard shows the status of each checklist: complete, in progress or overdue. CheckFlow’s grid shows every active checklist with the values entered into its form fields visible in the grid itself. You can filter by any field, sort by any column, save a view and share it with your team, and it updates live. For a team running dozens of onboardings, access requests or change approvals at once, that is the difference between status and oversight.
Yes. A parent checklist can trigger child checklists, track their completion as part of its own progress, and pass data between them. Manifestly lets you reference another checklist from a workflow, but the relationship is not enforced or tracked and no data moves between them.
Custom branding is included in CheckFlow’s Business plan. SAML SSO, a dedicated database and direct read-only database access are on the Enterprise plan at $18 per user per month, or $16.20 billed annually, with a five-user minimum. On Manifestly, SSO, branding and SMS reminders all require the Enterprise plan at $2,000 a year minimum.
Most teams are running their first process on the same day. Both tools use the same core idea, a template that runs as individual checklist instances, so the mental model carries over directly. Rebuilding a template in CheckFlow’s drag-and-drop designer typically takes well under an hour. Start with your two or three most-used checklists, test with a small group, then move the rest. Support by chat and email is included at no extra cost.
Our CheckFlow vs Manifestly comparison goes through pricing, templates, nested checklists, data capture, reporting and where each tool is the better choice, including the cases where Manifestly wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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