Powerful Checklist Software for Smart Teams
Get things done faster, better and with less effort.
Used By Great Companies
Design, Create and Monitor Your Checklists
Everything You Need in One Simple Platform
Step 1
Design Your Checklist
Design your checklist using our simple drag and drop template builder.
Step 2
Create Your Checklists
Create or schedule multiple instances of your checklists as and when you need them.
Step 3
Monitor Your Checklists
Monitor the progress of your checklists using our real-time dashboard.
Simple Checklist Builder
Our easy to use, no-code designer allows you to get started quickly.
Create tasks and add controls to capture input or display data.
Control how your checklist behaves using task assignments, due dates, conditional logic and more.
Learn MoreTake Your Checklists to the Next Level
With Our Advanced Workflow & Automation Features
Dynamic Checklists
Using Conditional Logic
Conditional logic allows you to create if/then rules to show/hide entire tasks, or specific controls within your tasks.
This makes your checklists responsive to user input. For example, if the user selects a product you can display tasks and controls that are related to that specific product only.
Task Assignments
Automated & Flexible
Assign tasks to users, groups or even to parameters. You can automate your task assignments by defining them in your template.
Permission your tasks by specifying that only assignees can complete the task.
Instant notifications are sent via email and/or Slack whenever a task is assigned.
Dynamic Due Dates
Set & Tracked For You
Create rules to determine when your tasks are due to be completed.
Base your task due dates on:
- The start date of the checklist
- Date controls within your checklist
- The completion of other tasks.
The due dates rules you create will automatically adjust based on user input.
Automated notifications are sent out via Email and Slack so that your team are always kept on track.
Halt Tasks
To Keep Things In Order
Halt tasks give you complete control over the order in which tasks can be completed.
Tasks that follow a halted task are disabled until the halted task and all preceding tasks have been completed.
Combine this feature with exclusive task assignments to build an approval step in to your checklist.
Notifications
For Any Scenario
Build rules to send custom notifications when events occur in your checklists, such as:
- Task Is Due In
- Task Is Overdue By
- Task Is Completed
- Task Status Has Changed
- Checklist Is Completed
Notifications are sent via Email and/or Slack. They can also be sent to external email addresses.
Create notification sequences in just a few steps.
For example, by creating rules based on the Task Is Due In and Task Is Overdue By events you can create a sequence like this:
- 📧 - Task is due in 2 days
- 📧 - Task is due in 6 hours
- 📧 - Task is due now
- 📧 - Task is overdue by 4 hours
Checklist Parameters
To Add Flexibility
Parameters can be bound to controls or task assignments. The values of the parameters can be set at run-time.
This allows for a great level of flexibility. Using parameters you can:
- Automate task assignments, even for tasks that are assigned to different users each time.
- Populate the list control (drop-down, mult-select and sub-task) items within your checklist.
- Initialise your checklist with specific information.
- Set up your checklist by combining parameters with Conditional Logic.
- Set default values for specific controls.
Checklist Run Links
For Simple Creation
Create new checklists by clicking a special URL.
This is particularly useful when your checklists are part of a self-serve process.
Schedule Your Checklists
On a Recurring Basis
Create checklists automatically based on any recurring schedule.
Combine scheduling with parameters, task assignments and due dates to fully automate the creation and management of your checklists.
Simplify Everything, With Checklists
CheckFlow has a range of features that enable you to create, manage and track complex processes with ease.
Take a look at how companies are using our checklist software to effectively manage their processes and standard operating procedures.
Integrate & Automate
Using Our Zapier App, API & Webhooks
Connecting with other apps is made super easy using our two-way Zapier integration. Everything from setting up integrations and automations can be done without writing a single line of code on your end.
For ultimate flexibility use our open REST API or real-time JSON webhooks.
Manage & Track Your Checklists Easily
Using Our Real-Time Dashboard
Managing your checklists is simple with CheckFlow. Our real-time dashboard shows you the progress of your checklists. When tasks are completed the dashboard is updated instantly. This ensures that you and your team are always kept up to date.
Analytics & Reporting
Provide Insights & Understanding
Our Analytics dashboard helps you see how your processes are performing and where improvements can be made.
There are many options for further data analysis. You can downloaded individual checklists as a PDF, export bulk data to Excel, or use the API to extract even more information.
Learn MoreChecklist Software — Frequently Asked Questions
What is checklist software?
Checklist software is a tool for creating, running, and tracking structured checklists as live processes rather than static documents. Unlike a checklist in a spreadsheet, checklist software assigns individual tasks to specific people, tracks whether each item has been completed, sends reminders for overdue steps, and produces a record showing who completed what and when — making it significantly more effective for any process that needs to run repeatedly with accountability.
How is CheckFlow different from a spreadsheet or shared document?
A checklist in a spreadsheet is a static document — it doesn’t assign tasks to people, send reminders, track real-time completion, or create an audit trail. When a step is missed, nobody knows until the outcome fails. CheckFlow is a live system: each step is assigned to a named person, completion is tracked in real time, overdue items are flagged automatically, and every completed run is archived with timestamps. The difference is between a checklist that exists and one that is followed.
Can the same checklist be used multiple times?
Yes — this is one of CheckFlow’s core capabilities. Create a checklist template once and run it as many times as needed: once per client, once per hire, once per production batch, or on a recurring schedule. Each run is a separate tracked instance with its own assigned tasks, completion status, and audit record. You can have dozens of simultaneous runs in progress at any time, each independently tracked.
Can different tasks in the same checklist be assigned to different people?
Yes. Each task in a CheckFlow checklist can be assigned to a different person or role. An onboarding checklist can simultaneously assign IT setup tasks to the IT administrator, HR sign-off tasks to HR, and welcome tasks to the manager — each person sees only their own tasks and receives notifications when those tasks are due. No coordinator needs to chase people manually.