CheckFlow gives IT and HR teams a way to run recurring processes with approval gates, digital signatures, structured data capture and a real-time view of every run in progress. Pricing is per user and always published openly — from $10 per user per month.
Pneumatic’s flat $99 a month for unlimited users is its headline, and for a large team it is a real saving. The platform behind it is a general-purpose workflow tool built around simple linear processes, with basic form fields, limited oversight of concurrent runs and no IT or HR templates to start from.
CheckFlow is built for exactly the processes IT and HR teams run, at $10 per user per month. Here are the top reasons teams make the switch.
An IT change needs a named person to sign it off. An HR process needs a signature. Pneumatic has neither control. CheckFlow’s approval gate holds a step until an authorised member approves it, and the signature control captures a signature as part of the run.
Learn MorePneumatic users report having to open runs individually to find out what is in progress, overdue or waiting on whom. CheckFlow’s real-time grid shows every active checklist with its captured data, filterable, sortable and with saved views you can share.
Learn MorePneumatic can model any workflow, but there are no pre-built IT or HR templates. CheckFlow ships with employee onboarding and offboarding, IT asset handover, access provisioning, change approval and security audit templates ready to run.
Browse TemplatesFor teams of up to 11 users CheckFlow costs less than Pneumatic’s $99 flat fee: five users pay $45–50 a month. Above 11 users Pneumatic is cheaper on price alone, and the calculator below says so. What you are paying for on CheckFlow is the depth of the product.
See PricingA master onboarding checklist in CheckFlow triggers sub-checklists for IT setup, HR paperwork and facilities, each tracked as part of the parent with data passed between them. Pneumatic’s support for nested processes is limited.
Learn MoreEighteen control types, including a table control for tabular asset data, file upload, date, number and dropdown fields, give you typed, reportable, auditable data. Pneumatic’s steps support basic form fields.
Learn MoreCheckFlow’s analytics dashboard surfaces run and task-level data across every template, so IT and HR managers can see completion patterns and bottlenecks without a separate BI tool. Pneumatic’s reporting is limited.
Learn MoreThese are the reasons teams give us when they move from Pneumatic. Each one is covered in more depth in our CheckFlow vs Pneumatic comparison.
Unlimited users for $99 is genuinely attractive, and for a 30-person team it is the cheaper option. Teams switch when they discover that the price is the best thing about Pneumatic, and the workflows underneath it are simple, linear and short on the controls IT and HR processes need.
Pneumatic’s steps collect data through basic form fields. There is no approval gate that requires a specific person to sign off, no digital signature, no table control for structured tabular data, and no file upload with structured metadata. For change management, HR sign-offs and asset tracking those are the steps that matter.
IT operations means many instances of the same process running at once. Pneumatic offers limited oversight of that: no data grid where a manager can filter, sort and act on every active run. Users report navigating individually to work out what is in progress and who is responsible.
Pneumatic is a broad BPM tool with no vertically specialised template library. Every onboarding, offboarding and access provisioning process has to be built from a blank workflow, without the approval flows and data capture those processes usually need already in place.
Pneumatic charges a flat $99 a month, billed annually, for unlimited users. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually. The crossover is 11 users: below that CheckFlow is cheaper, above it Pneumatic is. The table compares what each plan includes.
Use the calculator below the table to see the numbers for your team. When Pneumatic is cheaper, the calculator says so.
Disclaimer: All information, prices, and data were last verified on 8th June 2026. Pneumatic pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us.
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Pneumatic charges a flat $99 a month for unlimited users. Move the slider to see where the two cross over. Above 11 users Pneumatic is cheaper, and the calculator shows that honestly.
If Pneumatic is not the right fit, it is worth knowing what else is on the shortlist. Process Street suits organisations with a compliance team and an enterprise budget. Tallyfy is worth a look for a large organisation where most people only complete tasks and its Light Seat model fits. For IT and HR teams that need approvals, signatures and a real-time view of every running process, CheckFlow is the direct replacement.
Everything you need to know before switching from Pneumatic.
For teams of up to 11 users, yes. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, so five users pay $45–50 a month against Pneumatic’s flat $99. At 11 users on annual billing the two are level at $99.
From 12 users upwards Pneumatic is cheaper on price alone, and the gap grows with the team. A 20-person team pays $99 on Pneumatic and $180–200 on CheckFlow. Teams that size choose CheckFlow for the approval gates, signatures, data grid and templates, not the price.
Yes, both are among CheckFlow’s 18 control types. An approval gate holds a step until a named, authorised member approves it, which is the formal sign-off that change management and HR processes need. The signature control captures a digital signature as part of the run. Pneumatic offers basic form fields and has neither.
No. CheckFlow is a cloud-hosted SaaS product and is SOC 2 Type II audited. Pneumatic’s source is on GitHub and can be self-hosted. If on-premises or private-cloud deployment is a hard requirement, that is a genuine reason to stay with Pneumatic. CheckFlow’s Enterprise plan does offer a dedicated database with direct read-only access for teams that need their data in their own reporting tools.
CheckFlow works fully in mobile browsers but does not currently have native iOS or Android apps. Pneumatic does. If your team mostly runs workflows from a phone, weigh that before switching.
Most teams are running their first process on the same day. A Pneumatic workflow template maps to a CheckFlow template, its steps to tasks and its form fields to controls. Rebuilding a template in the drag-and-drop designer typically takes well under an hour, and CheckFlow’s IT and HR templates give you a starting point Pneumatic did not. Start with your two or three most-used workflows, add the approval and signature steps, test with a small group, then move the rest. Support by chat and email is included at no extra cost.
Our CheckFlow vs Pneumatic comparison goes through the pricing crossover, control types, concurrent process visibility, self-hosting, mobile and where each tool is the better choice, including the cases where Pneumatic wins.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
