Employee onboarding
Build your IT and HR onboarding process once. Run it for every new hire — with tasks auto-assigned to IT, HR, the manager, and the new hire themselves, in the right order, with the right deadlines.
Learn MoreSOP Software That Gets Your Procedures Actually Followed
Most SOPs live in a document nobody opens. CheckFlow turns yours into active checklists — assigned, enforced, and tracked in real time.
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Used By Great Companies
The Difference Between a Document and a Running Checklist
Writing an SOP is easy. Getting your team to follow it, every time, without skipping steps or working from memory, is the hard part. CheckFlow solves that by turning your procedures into structured checklists that run themselves — with automatic assignments, enforced task order, real-time visibility, and a full audit trail.
SOP DESIGNER
Build your SOP once, run it for every instance
Design your procedure in the drag-and-drop template editor. Define tasks, add controls to capture exactly the data you need, set due date rules, configure conditional logic, and assign task owners. Once built, run the same checklist for every hire, every leaver, every client — consistently, every time.
Learn MoreINTEGRATIONS
Streamline your SOPs with custom integrations
Connect CheckFlow to your existing tools via Zapier, webhooks, or the REST API. Trigger a checklist automatically when a new hire is added to your HR system, or start an offboarding process the moment a leaver is confirmed. Your SOPs run when they need to, without manual input.
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AUTOMATION
Auto-assign tasks, set deadlines, send reminders
When a checklist runs, CheckFlow automatically assigns every task to the right person and sends them an instant notification. Dynamic due dates adjust to the context — relative to a start date, a last day, or the completion of a prior task. Automatic reminders fire before and after deadlines so nothing is missed and nobody has to be chased.
Learn MoreCONDITIONAL LOGIC
One SOP template that adapts to every situation
Use conditional logic to show or hide tasks based on role, department, location, or any input in the checklist. A developer hire needs different access setup than a finance hire. A remote leaver needs different device return steps than an office-based one. One template handles all variations — no need to maintain separate versions.
COLLABORATION
Everyone knows exactly what they need to do
When a checklist runs, every assigned person is notified immediately. They see only their tasks, in the order they need to complete them. Managers and HR get a real-time view of progress across every active checklist — without asking IT, without chasing anyone, without a status meeting.
Learn MoreREPORTING
A complete audit trail for every procedure
Every completed task is logged with a timestamp and the name of the person who completed it. CheckFlow's analytics dashboard shows you completion rates, overdue tasks, and process performance across your team. When a compliance review asks for evidence that a procedure was followed, the record is already there.
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Trusted by IT and HR Teams
See how teams use CheckFlow to manage their most important recurring processes
CheckFlow is used by IT and HR teams at mid-size companies to run onboarding, offboarding, compliance, and other critical recurring procedures. Here are some examples.
The SOPs Your Team Will Actually Use
For IT and HR teams managing recurring processes
Employee offboarding
Ensure every leaver’s access is revoked, every device returned, and every licence cancelled — with a full audit trail. Critical for security and compliance, and often the most neglected process in IT.
Learn MoreRecurring compliance and audits
Monthly security reviews, quarterly audits, annual compliance checks — scheduled in CheckFlow and run automatically. The same structured checklist, every time, with a timestamped record of completion.
Learn MoreSimplify your SOP management
Real-time dashboards allow you to keep on top of your procedures.
Frequently Asked Questions
What makes CheckFlow different from other SOP software?
Most SOP tools are document platforms — you write your procedure, people are supposed to read it. CheckFlow is different because it turns your SOP into an active, running checklist. Tasks are assigned to named individuals, completed in a defined order, tracked in real time, and logged with a full audit trail. The SOP doesn’t just exist — it runs, every time, consistently.
Is CheckFlow suitable for IT and HR teams?
Yes — IT and HR teams are CheckFlow’s most common users. Typical use cases include employee onboarding and offboarding (where multiple departments need to complete steps in a specific order), recurring compliance processes, security audits, and monthly maintenance reviews. CheckFlow’s grid-based dashboard makes it particularly practical for teams managing large numbers of simultaneous active processes.
Can I use one SOP template for different situations?
Yes. CheckFlow’s conditional logic lets you show or hide tasks based on any input in the checklist — role, department, location, or a response to an earlier question. One template can handle multiple variations of a process without needing to maintain separate versions for each scenario.
How is CheckFlow different from a shared document or wiki?
Documents are passive — they describe what should happen but have no way to enforce it, assign it, or track it. CheckFlow is active: tasks are assigned to people, deadlines fire automatically, reminders are sent without manual input, and every completed step is logged. A document tells your team what to do; CheckFlow makes sure it gets done.
Does CheckFlow support recurring SOPs?
Yes. Any template can be scheduled to run automatically on any frequency — daily, weekly, monthly, quarterly, or a custom schedule. The assigned team members are notified each time, with the same structured checklist. Monthly maintenance reviews, quarterly audits, and annual compliance checks all run on schedule without anyone needing to remember to start them. See Recurring Checklists for details.
How much does CheckFlow cost?
CheckFlow’s Business plan is $10 per user per month (or $9 on annual billing). All features are included — conditional logic, recurring checklists, dynamic due dates, auto-assignments, custom notifications, white-label sharing, Zapier integration, and the REST API. Free trial, no credit card required. Full details at checkflow.io/pricing.