Every Run Recorded
Each time a procedure runs in CheckFlow it becomes a checklist, and every task and field is saved with who completed it and when. Months later you can show exactly what was done on each run.
Learn MoreProcedureFlow Alternative
Flowcharts you read, or checklists you run?
ProcedureFlow turns procedures into linked visual flowcharts that staff navigate, often during a live call, with change control and AI search. CheckFlow is for procedures that have to be carried out and recorded: each run a checklist with steps in order, assignees, due dates, approvals and a record of who did what, from $10 per user per month.
Start free trial See CheckFlow PricingIn this comparison:
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Why Teams Choose CheckFlow Over ProcedureFlow
ProcedureFlow is a knowledge tool: it helps someone find the right next step in a complex procedure. Its pages describe how procedures are viewed, searched and changed, not how a piece of work is assigned and tracked to completion. Many procedures also have to be done, by named people, on time, with evidence.
CheckFlow is built for that, at $10 per user per month. Here is where it differs.
Owners and Due Dates
Each task is assigned to people or groups and given a due date by rules, and they are notified when it is theirs and alerted when it is overdue.
Learn MoreRecurring Procedures
Schedule a checklist to start daily, weekly, monthly or on a custom cadence, with its tasks assigned automatically, so the weekly check or the month-end close runs without anyone starting it.
Learn MoreApprovals and Steps in Order
Mark a task as halted and nothing after it can be completed until it, and every task before it, is done. Approval steps can be completed only by the approver, with the decision recorded.
Learn MoreA Published Price and a Free Trial
ProcedureFlow Enterprise is $33 per seat per month billed annually, with a paid pilot in place of a free trial and implementation at $300 an hour. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with a 14-day free trial.
See PricingGuidance Inside the Task
A Text control holds formatted instructions, lists, tables, links and images inside each task, and the Library keeps SOP articles beside the templates they explain, so people read the guidance where they record the result.
Learn MoreFree Guests
Contractors, clients and new hires complete the tasks assigned to them as free guests, without limit, on every plan.
Learn MoreWhy Teams Look for a ProcedureFlow Alternative
These are the reasons teams give when knowing the procedure is no longer enough.
Knowing the step isn’t doing the step
A flowchart tells someone what to do next. It doesn’t assign the work, set a due date or record that it was done, which is what an auditor, a client or a manager asks for.
A long road to go live
ProcedureFlow’s pricing page talks of being up and running in 90 days, with implementation at $300 an hour and a paid pilot in place of a trial. Smaller teams want to start this week.
Priced per user
ProcedureFlow’s pricing is per user. In CheckFlow, people who only complete their own tasks can be free guests.
Where ProcedureFlow is genuinely stronger. ProcedureFlow is the better tool for complex, branching knowledge that people navigate in the moment, such as a contact-centre agent on a live call. Its decision-tree flowcharts, change requests with review tracking, embedding in Salesforce, Dynamics 365 and contact-centre platforms, offline backup and its own SOC 2 Type 2 report are things CheckFlow doesn’t offer. If your problem is finding the right answer fast, look at it closely.
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CheckFlow vs ProcedureFlow Pricing
As of October 2026 ProcedureFlow Enterprise is $33 per seat per month billed annually, with no limit on users or procedures, and Enterprise+ is priced on request. There is no free trial: ProcedureFlow offers a paid pilot, and implementation services at $300 an hour.
CheckFlow’s Business plan is $10 per user per month, or $9 billed annually. Twenty users pay $180 a month on CheckFlow billed annually; on ProcedureFlow Enterprise they would pay $660.
| CheckFlow Business Plan | ProcedureFlow Enterprise plan | |
|---|---|---|
Disclaimer: All information was last verified on 13th October 2026 from procedureflow.com (home, product, pricing and security pages) and ProcedureFlow’s help centre. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $33USD PER SEAT PER MONTH · BILLED ANNUALLY |
| Pricing | ||
| Price per user, billed annually | $9 | $33 |
| Monthly billing | Yes | Unknown |
| Free trial | 14 days, no card | None; a paid pilot |
| Implementation services | Not needed | $300 an hour |
| Free guest users | Yes | Unknown |
| Procedures | ||
| Visual flowcharts with decision points | No | Yes |
| Change requests and approval of edits | Template version history and rollback | Yes |
| Guidance shown inside each step | Yes | Yes |
| Running the work | ||
| Each run recorded as a checklist | Yes | Unknown |
| Assignees and due dates | Yes | Unknown |
| Recurring schedules | Yes | Unknown |
| Approval steps in a run | Yes | Unknown |
| Form fields | 19 field types | Power Shapes: custom apps built in React |
| AI and integrations | ||
| AI that builds a process from text | Yes | Yes |
| Embedded in CRM and contact-centre tools | No | Yes |
| Zapier integration | Yes | Unknown |
| REST API | Yes | Yes |
| Webhooks | Yes | Unknown |
| MCP server for AI assistants | Yes | Agentic API on Enterprise+ |
| Security | ||
| SAML single sign-on | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Yes |
| Choice of hosting region | US, EU and more, on request | US |
| Its own SOC 2 report | Hosted on Microsoft Azure, whose data centres hold one | Yes |
✓ included · ~ partial, limited or unknown (hover for detail) · CheckFlow Enterprise plan
CheckFlow or ProcedureFlow: Which Should You Choose?
Choose CheckFlow if you:
- Need procedures carried out and recorded, run by run
- Want an owner and a due date on every step, and steps in order
- Run some procedures on a schedule, every week, month or quarter
- Want a published price and a free trial you can start today
- Have contractors or clients who complete steps as free guests
Choose ProcedureFlow if you:
- Need branching decision trees that people navigate in the moment
- Run a contact centre and want guidance inside Salesforce or your CCaaS tool
- Need change requests with review tracking for every edit
- Need a vendor with its own SOC 2 Type 2 report
Other ProcedureFlow alternatives worth a look
If you need a knowledge base of branching procedures, another knowledge or decision-tree tool is the like-for-like swap, and ProcedureFlow itself may be the right answer. If your procedures have to be run and recorded, see how CheckFlow compares with the other checklist and process tools on our comparison page, or start a free trial and run one of your own procedures.
Frequently Asked Questions
What teams ask when they compare ProcedureFlow with CheckFlow.
Is CheckFlow cheaper than ProcedureFlow?
Yes. ProcedureFlow Enterprise is $33 per seat per month billed annually, with a paid pilot instead of a free trial and implementation at $300 an hour. CheckFlow’s Business plan is $9 billed annually or $10 monthly, with a free trial and no implementation fee.
Does CheckFlow have flowcharts?
No. A CheckFlow template is a list of numbered tasks, with conditional logic that shows or hides tasks and fields, and the Library holds SOP articles beside the templates. If you need a decision tree that people click through, ProcedureFlow is the better tool.
Can we use ProcedureFlow and CheckFlow together?
Yes. Some teams keep their branching knowledge in a knowledge tool and run the work in CheckFlow. A task’s instructions can link to the guidance, and an Embed control can show a web page inside the task when the other site allows embedding.
How do I move a procedure from ProcedureFlow to CheckFlow?
Each flow that describes work people carry out becomes a CheckFlow template: its steps become tasks and its decision points become conditional logic. Generate with AI can draft a CheckFlow template from a description or from a document you upload, such as an exported checklist, and our team will convert your first checklists for you free.
Does CheckFlow offer a free trial?
Yes. You can start a 14-day free trial with no credit card required. The trial gives you every Business plan feature, so you can test your real processes. If CheckFlow is not right for you, cancel at any time. We also have a fair refund policy on paid subscriptions.
More CheckFlow comparisons
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
vs Process Street vs Asana vs Monday.com vs ClickUp vs Notion vs Trainual vs SweetProcess vs Waybook vs Tallyfy vs Manifestly vs Flowster vs Pneumatic Process Street Alternative Tallyfy Alternative SweetProcess Alternative Manifestly Alternative Flowster Alternative Pneumatic Alternative Waybook Alternative Notion Alternative Asana Alternative ClickUp Alternative Monday.com Alternative Kissflow Alternative Trainual Alternative Trello Alternative Excel Checklist Alternative SafetyCulture Alternative Scribe Alternative Smartsheet Alternative Zoho Qntrl Alternative Airtable Alternative Lumiform Alternative Pipefy Alternative See all comparisonsGet a Free CheckFlow Account
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