Pipefy runs processes as pipes: cards that move through phases, fed by forms and portals, with a free Starter plan and paid plans quoted by its sales team. CheckFlow runs processes as checklists: numbered tasks with an owner and a due date, steps in order, approvals and a record of every run, and the price is on the website: from $10 per user per month.
Start free trial See CheckFlow PricingIn this comparison:
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Pipefy is built around intake and flow: a request arrives through a form, becomes a card and moves from phase to phase until it is done. That suits a high volume of similar requests, such as purchase requests or IT tickets. Many processes are a sequence of steps different people carry out, in order, often on a schedule, where every step needs an owner and a record.
CheckFlow is built for that, at $10 per user per month. Here is where it differs.
Pipefy’s Business and Enterprise plans both say “Contact Sales”, with per-user billing. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum and a 14-day free trial you can start today.
See PricingA Pipefy card carries fields such as an assignee and a due date as it moves through phases. In CheckFlow every task in a checklist has its own assignees and due date, so each person sees their steps as they become theirs.
Learn MoreHalts keep later tasks locked until the earlier ones, and their approvals, are done, and an approval step can be completed only by the approver, with the decision recorded in a required field.
Learn MoreCheckFlow guests complete the tasks assigned to them free, without limit, on every plan. Pipefy’s Starter plan has no guest users, Business allows up to 100 and Enterprise is unlimited.
Learn MorePipefy’s two-factor authentication and single sign-on are Enterprise features. CheckFlow’s two-factor authentication is on the Business plan, and single sign-on comes with Enterprise.
Learn MoreSchedule a checklist to start daily, weekly, monthly or on a custom cadence, with every task assigned and its due date set by rules.
Learn MoreGenerate with AI builds a template from a description or your own documents, the free AI template generator does it without an account, and the MCP server lets AI assistants such as Claude or ChatGPT start checklists and work through tasks.
Learn MoreThese are the reasons teams give when their processes are steps to follow rather than requests to route.
Pipefy’s Business and Enterprise plans say “Contact Sales”, and its pricing page describes a special plan for companies with 11 to 200 employees. A team that wants to try something next week starts with sales, or with the free plan’s limits.
Starter allows up to 5 processes, 10 users, 50 cards a month and 15 automation jobs a month, and no guest users.
A Pipefy card moves through phases, and its field types include a checkbox, not a checklist with an owner and a due date on every step.
As of October 2026 Pipefy’s pricing page lists Starter, free for up to 5 processes and 10 users, and Business and Enterprise, both “Contact Sales”, billed per user on monthly or yearly contracts. Its FAQ says it gives no refunds for cancellation or plan downgrades. Every plan includes 1,000 single-use AI credits.
CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum. A team of 5 pays $45 to $50 a month and 20 users pay $180 to $200. Set those figures against a Pipefy quote.
| CheckFlow Business Plan | Pipefy Business plan | |
|---|---|---|
Disclaimer: All information was last verified on 13th October 2026 from Pipefy’s pricing page and help centre. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | Quote PER USER · CONTACT SALES |
| Pricing | ||
| Prices published on the website | Yes | Starter is free; Business and Enterprise by quote |
| Free plan | No; 14-day free trial | Starter: 5 processes, 10 users, 50 cards a month |
| Free trial of a paid plan | 14 days, no card | Unknown |
| Refunds | Fair refund policy | None for cancellation or downgrades |
| Free guest users | Yes | None on Starter, up to 100 on Business, unlimited on Enterprise |
| Running processes | ||
| An assignee and a due date on every step | Yes | Assignee and due date fields on the card |
| Steps that must be done in order | Yes | Cards move phase by phase; required fields block the move |
| Approval steps | Yes | Built from tasks |
| Conditional logic | Yes | Starter: 3 fields; full on Business |
| Recurring schedules | Yes | Automations that create cards on a schedule |
| SLA alerts | Due dates and overdue alerts | Yes |
| Public forms and request portals | Shared checklist links and run links | Yes |
| Activity log | Yes | Yes |
| Apps | ||
| Pipes with cards by phase | No | Yes |
| Native iOS and Android apps | Web app in the phone browser; no native app | Yes |
| AI and integrations | ||
| AI that builds a process | Yes | Yes |
| MCP server for AI assistants | Yes | Announced in June 2026 |
| Zapier integration | Yes | Yes |
| REST API | Yes | Business: 500 calls a month |
| Security | ||
| Two-factor authentication | Yes | Enterprise |
| SAML single sign-on | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | Enterprise |
✓ included · ~ partial, limited or unknown (hover for detail) · CheckFlow Enterprise plan
If your work is request intake and routing, another workflow or intake platform is the like-for-like swap, and Pipefy itself may be the right answer. If your processes are steps people carry out, see how CheckFlow compares with the other checklist and process tools on our comparison page, or start a free trial and run one of your own processes.
What teams ask before moving their processes from Pipefy.
Pipefy doesn’t publish its paid prices: Business and Enterprise are “Contact Sales”, billed per user, and Starter is free with limits. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually, with no minimum. A team of 20 pays $180 to $200 a month; set that against your Pipefy quote.
Yes. Starter is free for up to 5 processes and 10 users, with 50 cards a month, 15 automation jobs a month and no guest users. CheckFlow has no free plan, but its 14-day trial needs no credit card, and guests are free on every plan.
Yes, in a different way. A shared checklist link lets someone without an account start and complete a checklist, a run link creates a checklist from a URL in a wiki or CRM, and Zapier can start a checklist from a form tool. CheckFlow has no pipes or request portals, so for high-volume intake Pipefy is the better fit.
Each pipe whose phases are steps people carry out becomes a CheckFlow template: its phases become tasks, its fields become fields and its approvals become approval steps. Generate with AI can draft a CheckFlow template from a description or from a document you upload, such as an exported checklist, and our team will convert your first checklists for you free.
No. CheckFlow is a responsive web app that works in the browser on phones and tablets, and you can add it to your home screen. File Upload fields can take a photo with the device camera. It needs a connection to save, and there is no offline mode. Pipefy has iOS and Android apps, so if most of your users work from their phones, weigh that difference.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you every Business plan feature, so you can test your real processes. If CheckFlow is not right for you, cancel at any time. We also have a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
vs Process Street vs Asana vs Monday.com vs ClickUp vs Notion vs Trainual vs SweetProcess vs Waybook vs Tallyfy vs Manifestly vs Flowster vs Pneumatic Process Street Alternative Tallyfy Alternative SweetProcess Alternative Manifestly Alternative Flowster Alternative Pneumatic Alternative Waybook Alternative Notion Alternative Asana Alternative ClickUp Alternative Monday.com Alternative Kissflow Alternative Trello Alternative Excel Checklist Alternative SafetyCulture Alternative Scribe Alternative Smartsheet Alternative Zoho Qntrl Alternative Airtable Alternative Lumiform Alternative ProcedureFlow Alternative Trainual Alternative See all comparisons14-day free trial, no credit cardFull refund in your first 30 daysUS or EU hostingFree help moving your checklists
