Asana is a strong project tool, and this page is not about replacing it for projects. It is for teams running the same IT and HR processes over and over as Asana projects and finding that nothing enforces the order, the fields cannot hold the data, and audit logs sit on Asana’s top Enterprise+ tier. CheckFlow is built for that job, from $10 per user per month.
The best piece of software we use in our department
In Asana you create a project template for IT onboarding, add tasks and assign them. Then any team member can mark any task complete in any order, the fields hold status, text, dates and numbers, and a recurring run means rules and manual management.
CheckFlow structures the same work as an executable checklist, at $10 per user per month. Here are the top reasons teams move their recurring processes out of Asana.
In Asana any task can be completed in any order. For an offboarding where access must be revoked before equipment is returned, the order is not a suggestion. CheckFlow enforces it at the system level, locking each step until the previous one is done.
Learn MoreAsana can recur a task and copy a template, but a full recurring process with assignments, logic and controls needs rules and ongoing management. CheckFlow starts the whole checklist on schedule with dynamic assignments made at run time.
Learn MoreWhich licences were revoked, which assets came back, who approved the change. CheckFlow’s 19 control types capture that as typed, reportable data, and its approval steps record who signed off and when. Asana’s task fields are project metadata: status, text, dates and numbers.
Learn MoreA contractor skips the equipment return. A Mac user gets different setup tasks. CheckFlow routes each run on the answers captured. Asana’s rules can approximate some of this, with limits and setup.
Learn MoreCheckFlow records every checklist run, task completion and change with timestamps, on the Business plan. Asana keeps audit logs for its Enterprise+ tier, or a compliance add-on bought on top of Enterprise, and neither has a published price.
Learn MoreContractors, clients and new hires before their start date can complete tasks in CheckFlow without a paid seat, on every plan. Asana’s guest access is more limited.
Learn MoreCheckFlow ships with onboarding, offboarding, access provisioning, change approval and security audit templates built around the approvals and data capture those processes need. Pick one, adjust it and run it.
Browse TemplatesThese are the reasons teams give us when they move recurring processes from Asana into CheckFlow. Each one is covered in more depth in our CheckFlow vs Asana comparison.
Asana is built to track that work gets done, not to control how. Nothing stops a step being closed early or skipped. For processes where sequence is the whole point, that is the gap teams notice first, usually after something is done out of order.
A recurring task is easy in Asana. A recurring process, with every assignment, field and branch in place at each run, is a rules project that someone has to maintain. The copies drift from the template over time.
Status, text, dates and numbers are enough to track a project. They are not enough to record an approval, capture a signature, hold a table of returned assets or attach the evidence an audit will ask for.
Asana’s audit logs arrive with Enterprise+, at a price you only get from its sales team. Teams that only need proof a process ran correctly end up paying for portfolio and workload features they will not use.
Asana Starter is $10.99 per user per month billed annually, with Advanced at $24.99 for reporting and portfolios while Enterprise and Enterprise+, where audit logs live, are quoted by sales (as of October 2026). CheckFlow’s Business plan is $10 monthly or $9 annually. The table compares CheckFlow with Asana Starter for process work.
Use the calculator below the table to see the difference for your team size.
| CheckFlow Business Plan | Asana Starter plan (annual) | |
|---|---|---|
Disclaimer: All information, prices, and data were last verified on 8th June 2026. Asana pricing and features are taken from its published pricing and documentation. To report any incorrect or outdated information, please contact us. | $10USD PER USER PER MONTH | $10.99USD PER USER PER MONTH · ADVANCED $24.99 |
| Pricing | ||
| Standard price, billed annually | $9 per user | $10.99 per user (Starter) |
| Free plan | 14-day free trial | One or two users, very limited |
| Free unlimited guest users | Yes | Limited |
| Audit log | Yes | Enterprise+ or a paid add-on, price on request |
| Process execution | ||
| Enforced step order | Yes | No |
| Recurring checklists with assignments pre-populated | Yes | Via rules and templates |
| Conditional logic in a running checklist | Yes | Via rules, limited |
| Structured step controls (19 types) | Yes | No |
| Approval steps that hold the process until signed off | Yes | Approval tasks, which do not hold later tasks |
| Nested and linked checklists with run tracking | Yes | Subtasks and dependencies |
| IT and HR process templates | Yes | General project templates |
| Custom branding | Yes | No |
| Project management | ||
| Timeline and Gantt views | No | Starter plan and above |
| Portfolios and workload management | No | Advanced plan |
| Real-time grid of running processes | Yes | List view |
| Team-wide analytics dashboard | Yes | Advanced plan for full dashboards |
| Integrations | ||
| Zapier integration | Yes | Yes |
| REST API and webhooks | Yes | Yes |
| Data sets (reference tables with auto-fill) | Yes | Not documented |
| MCP server for AI agents | Yes | Yes |
| Data | ||
| Dedicated database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
| Direct read-only access to your database | Available on the CheckFlow Enterprise Plan at $18 USD Per User Per Month | No |
✓ included · ~ partial, limited or not documented by the vendor (hover for detail) · CheckFlow Enterprise plan
Asana Starter is $10.99 per user per month billed annually. Move the slider to see the difference for your team size. Teams that need Asana’s reporting pay $24.99 on Advanced, and audit logs need Enterprise+, which has no published price.
If Asana is not the right home for your recurring processes, it is worth knowing what else is on the shortlist. Process Street suits organisations with a dedicated compliance team and an enterprise budget. Tallyfy is worth a look if you need built-in auto-translation for a multilingual workforce. For IT and HR teams that want to keep Asana for projects and run their processes somewhere that enforces them, CheckFlow is the direct answer.
Everything you need to know before switching from Asana.
For process work, yes. CheckFlow’s Business plan is $10 per user per month, or $9 billed annually. Asana Starter is $10.99 per user billed annually, so ten users pay $109.90 on Asana and $90–100 on CheckFlow. The gap widens if you need Asana Advanced at $24.99 for reporting or Enterprise+ for audit logs at a price Asana only quotes through sales. CheckFlow includes both in the standard plan.
No. Asana tasks can be completed in any order by anyone with access. Dependencies can flag that one task waits on another, but they do not stop it being closed. CheckFlow locks each step until the previous one is complete.
Asana can recur individual tasks and copy project templates, and rules can automate parts of the setup. Running a full process on a schedule with every assignment, field and branch in place takes ongoing rule maintenance. CheckFlow’s recurring checklists do that automatically, with dynamic assignments at run time.
Yes, and many teams do. Asana stays the place for projects, timelines and cross-team work. CheckFlow runs the repeatable operational processes, and Zapier or the REST API can create an Asana task when a checklist run needs one.
Usually under an hour per process. An Asana project template becomes a CheckFlow template, its sections and tasks become tasks, and its custom fields become controls. Add the schedule, the enforced order and any branching, test with a small group, then move the next one. Support by chat and email is included at no extra cost.
Our CheckFlow vs Asana comparison goes through pricing, enforced order, recurring processes, data capture, reporting and where each tool is the better choice, including everything Asana does better.
Yes. You can start a 14-day free trial with no credit card required. The trial gives you full access to every Business plan feature so you can test your real processes rather than a stripped-down demo. If CheckFlow is not right for you, cancel at any time. We also offer a fair refund policy on paid subscriptions.
Still weighing up your options? See how CheckFlow stacks up against the other tools on your shortlist.
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