CheckFlow gives compliance managers, IT teams, and operations directors a structured, automated way to execute recurring compliance workflows — with tasks auto-assigned to the right person, completed in the enforced order, and backed by a timestamped audit trail that holds up when auditors ask questions.
From daily security log reviews and quarterly access audits to annual penetration tests and policy acknowledgment cycles — CheckFlow makes sure every compliance obligation is tracked, assigned, completed on time, and documented. Without the cost or complexity of a dedicated GRC platform.
“Helps us make sure nothing is forgotten when running our compliance processes”
- Compliance Manager, CheckFlow customer
Most compliance teams are running their recurring obligations on a combination of spreadsheets, calendar reminders, and institutional knowledge. That works until it doesn’t — and when it fails, the cost is high. According to a 2025 survey of 500 IT and security decision-makers, 71% of companies could fail a cyber audit today. Only 29% say their compliance programs consistently meet internal and external standards.
Spreadsheets don’t enforce step order. They don’t send reminders. They don’t auto-assign tasks or escalate overdue items. And when someone leaves the company, the spreadsheet goes dark — along with everything they were responsible for.
62% of compliance teams say their evidence-gathering process is at least occasionally error-prone. When an auditor asks for proof that a quarterly access review was completed in March, the answer shouldn’t be a memory, an email thread, or a guessed date in a spreadsheet.
Compliance obligations don’t stop when a team member moves on. But without a system that owns the process rather than the person, recurring tasks — quarterly vulnerability scans, monthly antivirus checks, annual policy reviews — disappear when the person responsible does.
Compliance tasks cross departments — IT, Legal, HR, Finance, Engineering. Without clear, auto-assigned responsibilities, tasks fall into gaps between teams. Everyone assumes someone else is handling it.
Research shows 85% of human-error related outages happen because staff didn’t follow outlined procedures. When compliance tasks are optional, unordered, and unmonitored, skipping an inconvenient step is easy. The consequences usually appear months later.
Enterprise compliance platforms like Vanta, Hyperproof, and LogicGate are built for Fortune 500 security organisations with dedicated platform administrators and multi-year implementation budgets. If you need structured, repeatable compliance checklists with an audit trail, you don’t need a $40,000-a-year GRC platform.
One checklist per control. Runs automatically. Proves it happened.
Map each compliance obligation into a CheckFlow template — SOC 2 quarterly access reviews, PCI-DSS weekly log checks, ISO 27001 annual risk assessments, GDPR breach response workflows. Define every task, assign it to the right person or team, set dynamic due dates, and enforce the order steps must happen. Conditional logic lets one template handle multiple frameworks or business units automatically.
Set recurring checklists to trigger daily, weekly, monthly, quarterly, or annually — whichever the framework requires. CheckFlow automatically assigns every task, notifies the responsible person, and sends reminders if tasks aren’t completed before their deadline. No one has to remember. The process runs whether or not the person who set it up is still on the team.
Every step completion is logged with a timestamp and the name of the person who completed it. When an auditor, external assessor, or board member asks for evidence that a control was executed — the answer is a complete, filterable record of who did what, when, across every compliance cycle. No reconstruction required.
Compliance isn’t a project you finish — it’s a set of recurring obligations that need to be executed consistently, documented completely, and evidenced clearly. CheckFlow is designed specifically for this kind of time-sensitive, recurring, cross-team process execution.
Set any compliance checklist to automatically trigger on a daily, weekly, monthly, quarterly, semi-annual, or annual schedule. PCI-DSS quarterly access reviews. ISO 27001 annual internal audits. Monthly vulnerability scans. Each cycle kicks off automatically, tasks are assigned, and reminders fire without any manual intervention.
Learn MoreUse halt tasks to prevent later steps being completed before earlier ones are done. A vulnerability scan can’t be signed off until remediation actions are confirmed closed. An annual policy review can’t be completed until all policy sections have been individually reviewed and signed. Enforced order is the difference between a compliance process and a compliance theatre.
Learn MoreDefine which steps belong to IT Security, which to Legal, which to the CISO, and which to HR. When a compliance checklist runs, every team member is automatically notified with their specific tasks and deadlines. No manual delegation. No confusion about who owns which control.
Learn MoreEvery step completion is logged with who did it, when, and what evidence was attached. When an assessor conducting your SOC 2 audit or PCI-DSS assessment asks for proof that quarterly access reviews were completed on time, the answer is a complete, exportable record — not a reconstructed email thread or guessed spreadsheet entry.
Learn MoreOverdue compliance tasks don’t go unnoticed. CheckFlow sends automatic email reminders to task owners before and after deadlines. If a task passes its due date without completion, escalation notifications alert the relevant manager. No compliance obligation disappears quietly into a missed calendar reminder.
Learn MoreUse conditional logic to show different compliance steps based on the framework, business unit, or system in scope. A PCI-DSS checklist can run different steps for card-present vs. card-not-present environments. A SOC 2 checklist can adapt for Trust Service Criteria in scope. One template, no duplicate maintenance.
Learn MoreDon’t start from a blank page. Pick a proven compliance template, customise it to your framework, controls, and audit scope, and run it for your next assessment in minutes. Each one is fully editable in the CheckFlow template designer.
The recurring compliance tasks that must happen — and what gets missed when there’s no system enforcing them.
CheckFlow’s free compliance checklist templates are mapped to PCI-DSS, ISO 27001, SOC 2, GDPR, and HIPAA cycles — ready to customise and schedule in minutes.
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Compliance checklist software is a tool that turns recurring compliance obligations into structured, automated, trackable workflows. Instead of managing compliance tasks in spreadsheets and calendar reminders, the software auto-assigns tasks to the right person, enforces the correct completion order, sends automatic reminders, and creates a timestamped audit trail for every step.
CheckFlow is designed for compliance teams that need to execute recurring controls consistently — for frameworks like SOC 2, ISO 27001, PCI-DSS, GDPR, and HIPAA — without the cost and complexity of a dedicated GRC platform.
GRC platforms like Vanta ($12,000–$80,000/year) and Hyperproof ($12,000–$50,000+/year) are designed for large organisations automating continuous evidence collection via API integrations with cloud services. CheckFlow is designed for teams that need structured, human-executed compliance checklists with enforced step order, auto-assigned responsibilities, and a clean audit trail — without a six-figure annual contract or a months-long implementation project.
Most CheckFlow compliance customers are mid-market teams (20–500 employees) who have real compliance obligations and need them to run reliably, not enterprises running 15 concurrent certification programmes.
Yes. CheckFlow’s recurring checklist feature lets you schedule any compliance workflow to trigger daily, weekly, monthly, quarterly, semi-annual, or annually. PCI-DSS requires daily log reviews, weekly file integrity checks, monthly patching, quarterly vulnerability scans, semi-annual firewall reviews, and annual penetration tests. CheckFlow can manage all of these on their respective schedules, auto-assigning tasks each cycle without anyone having to manually initiate the process.
Yes. Every step completion is logged with a timestamp, the identity of the person who completed it, and any evidence or attachments added. This creates an immutable, filterable record that compliance assessors, external auditors, and certification bodies can review. When an auditor asks for evidence that your quarterly access review was completed on time, the answer is a clean, exportable log — not a reconstructed email chain.
Yes — cross-department task assignment is central to how CheckFlow works. When you build your compliance template, you define which steps belong to IT Security, which to Legal, which to HR, and which to the CISO. When the checklist runs, each person is automatically notified with only their tasks and deadlines. No manual delegation required, and HR sees the full picture while each team sees only what’s relevant to them.
CheckFlow is framework-agnostic — you can build checklists for any compliance framework that involves recurring tasks, documented evidence, and assigned responsibilities. Customers use CheckFlow for SOC 2, ISO 27001, PCI-DSS, GDPR, HIPAA, Cyber Essentials, NIST CSF, and internal corporate compliance programmes. CheckFlow provides free template libraries for the most common frameworks, which you can customise to your exact scope and requirements.
CheckFlow’s Business plan is $10 per user per month (or $9 on annual billing), with no minimum seat count. All features — including recurring scheduled checklists, enforced step order, auto-assignments, the full audit trail, custom notifications, Zapier integration, and the REST API — are included. There’s a free trial with no credit card required. See the full pricing page for details.
