Top 40 Workflow Apps in 2020
There may be large workflows for several different people in an organization. A lot of managers waste time monitoring their business workflows and processes. If you’re using web applications to manage these workflows, then you probably have to watch them all the time and update your colleagues regularly. That way, they can finish their tasks in the workflow.
If your business processes take a long time, then it could have negative effects on your workflows. Time is a valuable asset, and it only creates more work if time is wasted.
In this article we're going to show you the best tools available for creating and automating your workflows.
Workflow Creation
CheckFlow
CheckFlow is the best web application for documenting workflows. It lets you manage both your business resources and processes. You’ll have the ability to create and execute sophisticated workflows in rapid speed by using its checklist system. All of your teams can receive the workflows at the same time. If you have any other similar web applications, then CheckFlow can integrate with them too. Then your business process management practices can revolve around your workflow checklist.
Workflowy
Your business workflows and processes should be mapped out before they’re executed. You can do that with Workflowy. It is a simplified word processor that lets you create bullet points for your sophisticated workflows. These bullet points can be expanded for additional explanation. There are also features for collaborating and tagging as well.
Task Mangement
Trello
Trello is designed for people who like to use Kanban boards. It lets you create a card to go with each task. You can see the progress of the task by dragging the card onto the board. It is easy to integrate Trello with other applications too. Teams can now have an easier time finding their assigned tasks in the workflows.
Monday
There are a lot of customization options for this task management system. Every board lets you add columns based on your workflow. The columns represent the business process you want to build. The flexibility of the application lets you integrate it with many other web applications. If you’re looking for something better than a simple task management system, then Monday is for you.
Nuvro
Nuvro may not be as popular, but it can do a great job of helping you manage your team. It is a comprehensive online project management program which lets you easily manage your projects, teams, tasks, and all the important work of your business. Nuvro really gives you everything you need for project management in one big package. Some of its amazing features include a team dashboard, company dashboard, secure document management, and reviews of the performance of team members. If you want to increase the productivity of your overworked teams, then Nuvro can certainly help you manage it.
Todoist
Can you guess what Todoist does? It is an application which lets you create to-do- lists. In addition, it has collaborative features and is compatible with several different platforms, such as Apple and Android.
Pomello
Pomello is designed to help workers be more productive in the workplace. The app is basically a Pomodoro timer, so it gives you 25 minutes of worktime and 5 minutes of breaktime. If you integrate Pomello with Trello, you can synchronize your productivity with the tasks that need to be done. This will create a sense of urgency that allows your workers to get more work done.
Communication
Slack
Slack is one of the best team messaging applications for Android and iOS devices. Its user interface and user experience are unprecedented. Now the developers are trying to expand its features by raising more money. They want to bring in new developers to help them expand and improve the application. Their overall goal is to have Slack surpass the competition in the marketplace.
Right now, Slack makes it easy to execute tasks in workflows. The automated features make team communication a snap.
Newton
It can be challenging to manage multiple email accounts from your smartphone. Newton is an application which simplifies this process. Not only does it let you manage multiple email accounts from one location, but it gives you awesome features too. One feature, Read Receipts, informs you of who’s read your email messages after they’re sent. Other great features include snooze, email scheduling, and sender profiles.
HelloSign
You no longer need to print out documents in order to sign them. Now you can use a simple application called HelloSign. It lets you sign documents and leave notes, feedback and comments on them in PDF files. The days of scanning, printing and faxing are over.
Wave
If you’re looking for an alternative to QuickBooks, then you’ll want to use the Wave invoicing application. It lets you create invoices and send them to clients with ease. The invoicing data is stored on a cloud server, so you can utilize reporting tools to receive real-time information about your invoices and any existing trends in your communications with clients.
Typeform
It is important to get feedback from your employees and clients. Typeform is a type of form software which lets you create surveys for your clients and employees in order to receive feedback from them. You can integrate Typeform with Google Drive to collect and review feedback immediately.
ActiveCampaign
ActiveCampaign lets you create high-quality mailing campaigns. More importantly, it comes packed with several automation and workflow features too. Entire email campaigns can be mapped with tags and lists to divide users into various groups. You’ll need such sophistication in your mailing campaign software in order to stay ahead of the competition.
Mailchimp
Mailchimp is one of the easiest email campaign software programs to use. That is why it is number one in the marketplace. It is newbie friendly, so you can easily grasp the notion of email campaign creation through its email template builder. You won’t have to spend much time at all creating your emails with this feature.
Storage
Airtable
Airtable is a software program which makes it simple to store and access data in a cloud server. It lets you create content libraries and store vast amounts of data which can be shared with your team members. The automated feature lets you extract information and place it in different locations. If you need help with task management, then you’ll love Airtable’s viewable functions, such as Kanban boards and calendars.
Google Drive
Most teams use Google Drive for their cloud storage needs. If your teams use a lot of Google applications in their G-Suite, then you’ll love Drive a lot more than Dropbox for storage purposes. Drive integrates quite well with other Google services, which is why people love Drive so much. It is the cloud storage service of choice, and it should be yours too.
Box
Box is similar to Drive in a lot of ways, but it is not free. People love Box because it has an engaging design and is easy to use on smartphones and tablets. It its workflow automation features make it well worth the money. You can accomplish your business processes a lot faster with these features. Tasks can be delegated to other team members by using the administrative panel of the Box. As Box continues to enhance its workflow automation and task management features, it may be a big competitor to Drive in the near future.
Recording Notes & Ideas
Evernote
Evernote lets you take notes through the app. It is basically a digital notepad and organizer for your daily tasks. There is a free plan with limited features, but you can pay for the “Evernote Plus” premium plan with extra features. Some of these features include enhanced search functions and the synchronization of your calendar and email account. You can even integrate Evernote with several different third-party applications that offer automation services.
Eisenhower
Eisenhower simplifies time management and task organization. It is named after President Dwight D. Eisenhower, who was also an Army General that prioritized and managed his tasks with a four-grid system. The Eisenhower app allows you to do the same thing digitally. Choose which tasks you want to prioritize by leaving notes on them.
30/30
Use your mobile device to record your tasks with the 30/30 app. It will be easy to manage tasks and take notes with the 30/30 app. The user interface may be a bit out of date, but it still works wonderfully as a note taking app.
Pocket lets you save content, such as images and articles, from across multiple platforms and browsers. The Pocket app is available for Android and iOS devices, so you can take it with you anywhere. Once content is saved to your device, you can access the content without being connected to the internet. That comes in real handy if you are not in a Wi-Fi zone or have 0Mb left on your data plan.
Report Automation
Accompany
Accompany generates briefings related to your business connections rather than the typical daily briefings that you get from other apps. After you add a person to your address book, Accompany retrieves additional information about that person automatically. Then it sends you a report with the information in it, so you can look it over. As a result, you don’t have to waste time researching each new person that gets added.
Salesforce1
Are you familiar with Salesforce? If you want to manage your sales from any location and have more control over them, then you’ll want to download the Salesforce1 app. You’ll be able to manage your entire business from a tablet or smartphone if you use this app. Integrations with third-party applications are possible too.
AppFollow
AppFollow is a great mobile app to use for your business operations. The most popular feature is its ability to integrate with Slack. This integration lets you post keyword information into a channel on Slack. Whenever users leave you reviews in the Playstore or Appstore, you will receive updates in real-time to let you know. You’ll get to see the text comments and star ratings that were left for you.
Statsbot
Statsbot is like AppFollow because it can integrate with Slack too. The difference is that analytical information can be posted into your Slack channel with Statsbot. You can pull statistical information from Salesforce, Google Analytics, and MixPanel. Then you’ll see updated information on sales reports and website traffic each day automatically.
Square
Square is a great financial application for your smartphone because it features a point of sale interface for processing payments anywhere. Conducting transactions on the go is faster and easier with Square. It can even give you reports on the sales information automatically.
Work Delegation
Toggl
Toggl is ideal for managing your workers and team members, whether in-person or remotely. Its time tracking service is easy to use because you can track the amount of time people have worked and screenshot their activities to verify how they’ve spent their time. Timesheets can be exported and professional reports can be generated for your clients with the app.
Upwork
Upwork is a freelancer marketplace where you can outsource your work. A lot of entrepreneurs with no employees will hire independent contractors or freelancers from the Upwork platform to perform temporary assignments for them. It keeps their costs low and productivity high. You can hire anyone from virtual assistants to graphic designers and writers. There is a freelancer for every category of work that you can imagine.
RescueTime
RescueTime lets you see how you’re utilizing your time. The app is available for smartphones, tablets and regular computers. Whatever you’re doing with your time, the app tracks the time discretely in the background. At the end of the day, you can view generated reports of how you spent your time. If you see low productivity in certain areas, then you can work to fix it next time.
Workflow Automation
Workflow
Workflow may be an iOS application for Apple devices, but it can synchronize across many different platforms and applications. In other words, you can utilize the features of other applications with the drag and drop functions of the Workflow app. It even lets you pair these different features together and create new functions out of them. It is a cool app to try out.
IFTTT
IFTTT (If This Then That) connects various platforms together in one automation tool for your smartphone or tablet. It only takes one swipe to turn the applets on and off. You can scroll through the automation library to discover if IFTTT can assist you in your workflows, whether they’re personal or professional.
Zapier
Zapier has integration compatibility with more than 750 applications. Third-party automation has never been easier. You’ll have so much control and power over your workflows with Zapier. It is one of the most recommended automation tools available.
Flow
Flow is a powerful workflow automation alternative to the more popular Zapier app. Microsoft developed the Flow app, so it can integrate with the current Microsoft Office suite programs. There aren’t too many integration options with apps outside of the Microsoft family, but that is okay if your team already uses Microsoft Office. Flow will probably expand to third-party applications in the near future.
Save Time
Screens
The Screens application lets you work with two different apps at the same time. It offers split screen options to create dual working environments. Of course, it is better to use the application on the largest screen possible, so you can see both environments clearly.
Buffer
Buffer is one of the best social media tools around. It lets you schedule your posts on social media by selecting which dates you want the posts to be made. You will save so much time that way because you won’t have to manually post everything within the same week. In addition, Buffer lets you review the feedback of your posts so that you can improve them in the future, especially their timing.
1Password
Every business needs to have high level security features. Many workers do not know how to manage their passwords properly. For this reason, it is critical for you to download 1Password. It is a password management application that will save all of your passwords onto a cloud server. Then you won’t have to remember any of your dozens of passwords for various websites and applications. It can even remember your answers to security questions, such as “What is your mother’s maiden name?” You can use 1Password with your mobile device or computer.
Revue
Do you create email newsletters for your clients or subscribers? If so, then you can use the Revue application to create newsletters from your mobile device. It lets you import links, add text content, and choose specific design styles for the newsletters. All of your customers will receive these improved emails at the same time. Meanwhile, you won’t have to spend so much time designing fancy emails because the app does the design work for you.
Conclusion
This might seem like a comprehensive list of applications, but they are all important for creating and managing your business workflows. Choose the best ones from each category and see how they work out for you.
Workflow building requires you to figure out which tasks must be accomplished and which processes are required to perform various tasks. You also need to do which employees can do the tasks and how all the processes are interconnected. If there are inefficiencies in any of the processes, then figure out a way to automate those processes to fix the inefficiencies. Automated workflows always make things better.